• To request time off staff will email their supervisor. 
  • Requests for two days or less will be submitted at least three days in advance. 
  • Requests for more than two days in length will be submitted at least two weeks in advance.
• Staff will add the approved absence to their personal calendar by creating an event and blocking the related amount of time. 
• They will also invite internal-operations-team@office365.wisc.edu to the event. Adding the planned absence to the shared calendar.
• Staff will plan so the units and/or departments they support are covered while they are away. 
  • This work will be done at least one day in advance of their planned absence.
  • Staff will consult their supervisor with any questions or concerns about arranging coverage. 
• Staff will create and publish an automatic reply during their planned absence so the units and/or departments they support know who to contact.
• If the planned absence falls on their primary onsite workday, staff will work through these steps in the following order:
  • Staff will request to trade primary onsite workdays with another team member within the same work week or within five workdays, where possible.
  • Staff will consult their supervisor with any questions or concerns related to trading days or arranging coverage.
  • Staff will email their supervisor, notifying them of the trade in primary onsite workdays.
  • Staff will update their personal and the shared team calendar to reflect the change.

• In the case of an unplanned absence (notice less than three days), staff will email their supervisor prior to the start of their scheduled shift.
• If able, staff will create and publish an automatic reply during their unplanned absence so the units and/or departments they support know who to contact.
• If able, staff will post a message in the Internal Operations Team Channel, letting the team know they will be out of the office unexpectedly. 
• If the unplanned absence falls on their primary onsite workday, staff may (1) trade primary onsite workdays or (2) use paid time off.
  • If they choose to trade primary onsite workdays they will:
    • Request to trade primary onsite workdays with another team member within the same work week or within five workdays, where possible.
      • If trading primary onsite workdays, staff may request to work remotely during their unplanned absence.
    • Email their supervisor, notifying them of the trade in primary onsite workdays.
  • If they choose to use paid time off:
    • They will not trade primary onsite workdays with another team member.
      • Instead, they will use paid time off and will not work during their unplanned absence.

• If onsite support is needed on a remote workday, staff will work through these steps in the following order:
  • Staff will request to trade primary onsite workdays with another team member within the same work week or within five workdays, where possible.
  • If a trade is not possible, they will work onsite additional hours or a day of the week.
  • Staff will consult their supervisor with any questions or concerns about arranging coverage. 
  • Staff will email their supervisor, notifying them of the trade or additional onsite hours or workday.
  • Staff will update their personal and the team calendar to reflect the change.

Create New Event

From your personal calendar, create a New event.

Enter the details and invite the Internal Operations Team (internal-operations-team@office365.wisc.edu).

Select Free, so the event does not block the calendars of those who accept it.

Click Send.

See Event on Calendar

To see the event on the Internal Operations Team calendar, Go to Groups and find the Internal Operations Team.

Be sure Events is selected under Internal Operations Team.

Then click on View in calendar to see events on the team calendar.

Create New Event

From your personal calendar, create a New Event (Mac) or a New Appointment (PC).

       OR 

Enter the details and invite the Internal Operations Team (internal-operations-team@office365.wisc.edu).

Select Free, so the event or appointment does not block the calendars of those who accept it.

Click Send.

See Event on Calendar

To see the event or appointment on the calendar, select the Calendar icon. Then find the Internal Operations Team in Groups (Mac) or All Group Calendars (PC).

OR 

Select your preferred view of the calendar.

Click on the Settings icon in the top right corner of the screen.

Within Settings select Account and Automatic replies.

Enter your out of office details and click Save.

Click on File.

Within Account Information select Automatic Replies (Out of Office).

Then click on Send Automatic Replies. Enter your out of office details.

Click OK.

Create New Event

From your personal calendar, create a New event.

Enter the event details and invite the Internal Operations Team (internal-operations-team@office365.wisc.edu).  

Select Free, so the event does not block the calendars of those who accept it.

Make recurring if your onsite workday follows a repeating pattern.  

Click Send.

See Event on Calendar

To see the event on the Internal Operations Team calendar, Go to Groups and find the Internal Operations Team.

Be sure Events is selected under Internal Operations Team.

Then click on View in calendar to see events on the team calendar.

Create New Event

From your personal calendar, create a New Event (Mac) or a New Meeting (PC).

  OR   

Enter the event details and invite the Internal Operations Team (internal-operations-team@office365.wisc.edu).  

Select Free, so the event or meeting does not block the calendars of those who accept it.

Make recurring if your onsite workday follows a repeating pattern.  

Click Send.

See Event or Meeting on Calendar

To see the event or the meeting on the calendar, select the Calendar icon. Then find the Internal Operations Team in Groups (Mac) or All Group Calendars (PC).

            OR 

Select your preferred view of the calendar.