Lumen/Guide: How to Add/Create/Edit Shared Content

An overview of the how-tos related to school/college requirements and/or shared content used throughout Guide.

Overview

General rules

  • Every academic division (School/College/Institute) may have one governed and one non-governed Lumen Structures (i.e. shared content proposal: Edit School/College Requirements).
  • Shared content can only be edited via the Lumen Structures proposals.
  • Shared content should only be used when content should be consistent and the same across departments or schools/colleges.
  • Shared content can be used to ensure specific content remains consistent and limits who can edit the content.

See the full list of current shared content pages on the Guide shared content page.

How to Add/Remove a shared content block in Guide/Lumen Programs

How to Create/Delete a shared content block

Creating new shared content

Deleting obsolete shared content

How to submit shared content proposals (Lumen Structures)

Form instructions

For Lumen Structures basics (finding a proposal, starting a proposal, submitting a proposal, etc.) see the Lumen Structures: Overview and System Functionality KB.

Instructions for how to fill out the Lumen Structures form.
Field in the form Action
Request type Retain existing value in "Edit School/College Requirements" - do not change.
Home department Retain existing value in School/College/Division - do not change.
School/College This defaults to the School/College the department is housed in. This is not editable.
Title Retain existing value in this field: "Guide: [school/college/division] [governed/non-governed] Shared Content"
Request details Provide an overview of the proposed changes. Include approvals in this section.
Supporting documents Include any supporting documentation in this field.

HTML field overview

  • The HTML field is not an integration point (i.e. changes you make here will not automatically update where shared content lives).
  • The purpose of this field is to clearly define where changes were made using red/green mark-up..
  • The creation of this field allows for more end-user editing (headers, toggles, anchors, etc.) without interpreting a track-changes or marked up PDF.
  • Lumen Admin will copy/paste changes onto the real shared content page as proposals work their way through workflow.
  • Governed items follows this ordering logic:
    1. School/College/Division "front-matter" content, alphabetized.
    2. Other governed shared content, alphabetized.
  • Non-governed items are alphabetized by page name.
  • Do not reorganize the content in this form.
  • If you need to shred or revert changes on one piece of shared content reach out to lumen@provost.wisc.edu who can revert the changes and/or copy content from the existing shared content back into the proposal.

Workflow steps

  1. Department(s) (default)
  2. School/College(s) (default)
  3. APIR Admin (default)
  4. UAPC Approver (if applicable)
  5. Registrar


Keywords:
Shared content, table help, other content, school requirements, college requirements, degree requirements, s/c shared content, Lumen Structures, Structures
Doc ID:
144327
Owned by:
Melissa S. in Lumen and Guide
Created:
2024-11-05
Updated:
2024-12-02
Sites:
Lumen and Guide