GSTS - How to Add an Exception to a Student Advisement Report
This document outlines the new process on how to add exceptions to a student's GSTS Advisement Report.
Exceptions
Effective December 2024, programs must complete a Google form to request an exception be added to a student's GSTS Advisement Report. This change in process originates from bugs identified in the GSTS Authorize Exceptions page in the Student Information System (SIS).
NEW Process to Add an Exception
To address these bugs:
- Coordinator/manager completes the Advisement Report Exception form (submit one form per student).
- GSTS manager reviews and adds exception to the student's Advisement Report
- GSTS manager follows up with submitter once exception is added to the student's Advisement Report.
Tips for Completing Form
- Generate the student's Advisement Report to help you complete the form.
- Review the structure of an Advisement Report to familiarize yourself with the terms associated with a report.
Types of Exceptions
| Exception | Definition | Example |
|---|---|---|
| Course Substitution | This type of exception allows a program to substitute a course a student is already enrolled in or has been transferred in through the Graduate Student Portal. | Student receives approval to apply an alternate courses to satisfy a program's ethics requirement. |
| Requirement Change | This type of exception allows a program to change the minimum and/or maximum units (credits) and/or courses for a requirement group, requirement, or requirement line number. Use this to only set new values. | A student must complete 4 credits of seminar, but a schedule conflict only allows the student to complete 3 credits of seminar. Program grants permissions to reduce total number of credits required for seminar. |
| Requirement Waiver | This type of exception allows a program to waive an entire requirement group, requirement, or requirement line number for a student. | Program provides multiple informal pathways and waives non-applicable pathways so only the student's selected pathway requirements appear on report. |