Approved 02-06-25

ASEC Minutes

1:30 – 3:00 p.m. Thursday, January 30, 2025

https://uwmadison.zoom.us/j/94062364316

Members Present: Richard Barajas, Aaron Crandall, Alissa Ewer, Andrew Lokuta, Albert Muniz (chair), Nicole Senter, Diane Stojanovich

Members Absent: Terry Paape and Nola Walker

Guests: Emily Beach, Jenny Dahlberg, Jen Oasen, Emily Reynolds

The meeting was called to order at 1:30 p.m.

The minutes of January 23 were approved.

General Reports

Albert Muniz, ASEC Chair, reported on the progress of the Ad hoc Committee on Age in the Workplace. They are on track to complete their final report by June 30. The Office of Human Resources (OHR) designated committee member recently took another position outside of the university. Committee leadership is working to identify their replacement from OHR. Angela Gifford from the School of Medicine and Public Health (SMPH) Committee on Academic Staff Issues (CASI) updated ASEC leadership on the status of the CASI Coalition letter. CASI participants are working to finalize the letter and plan to send it out to campus leadership in March.

Mallory Musolf, Secretary of the Academic Staff, reported that the Office of University Relations has put together a working group tasked with triaging emerging federal issues. The working group includes but is not limited to representatives from across campus, including the Provost’s Office, Office of Strategic Communications, Office of Legal Affairs, Office of the Vice Chancellor for Research, Student Affairs, Office of Human Resources, the International Division, Division of Enrollment Management, and UWPD. This spring campus will begin work on its next strategic framework. The chancellor convened a Visioning Committee to craft initial concepts and a first draft of the strategic framework. Concerns have been raised regarding academic staff representation. Recognizing the committee is not a governance committee, shared governance representation is noted for students and faculty. A request was submitted to leadership to consider adding an academic staff member to the committee that is also a member of ASEC.

Liaison Reports

Diane Stojanovich reported that the Professional Development and Recognition Committee discussed review of Academic Staff Excellence Awards as well as nominations for the Regents Academic Staff Excellence Awards (individual and program).

Nicole Senter reported that the SMPH CASI provided feedback on the process for onboarding the next dean.

Aaron Crandall reported that the Personnel Policies and Procedures Committee (PPPC) approved changes to clarify district representation in Academic Staff Policies and Procedures Chapter 13. This will be brought forward to the Assembly this spring for approval. PPPC discussed the bereavement leave resolution being brought forward to the March Assembly meeting for vote.

Business

• February Assembly Agenda

Motion to approve the February Assembly agenda (Lokuta). Seconded. Approved.

• Topics for Guests

OHR: participation on working group monitoring federal activity; workday updates; recruitment at UW

Guest: Rob Cramer, Vice Chancellor for Finance and Administration

On January 22, communication to the campus community regarding the leadership change in the Division of Diversity, Equity and Educational Achievement (DDEEA) identified concerns about financial operations. Fiscal control of DDEEA has shifted to the Office of Finance and Administration. The financial manager in DDEEA reports to David Murphy, Associate Vice Chancellor for Finance. They will work in partnership with Provost Isbell, who serves as acting director of DDEEA.

To support the chancellor’s environmental sustainability initiative, an ad hoc sustainability committee will be established to track progress of the goals outlined in the plan. The committee will have shared governance representation. Solicitation for nominees to the committee will take place next month.

The working group established by University Relations is monitoring executive orders as well as federal and agency activity. Campus leaders are working to assess and understand how recent federal actions apply to campus. Deans received a communication regarding guidance campus will provide. Research and Sponsored Programs is trying to capture all information and serve as a clearinghouse.

The upcoming Board of Regents meeting will include an update on Administrative Transformation (ATP) Program Workday implementation. End user training for all UW employees is expected to begin in March 2025. Additional trainings are planned for employees with security roles in finance and human resources. Trainings will be identified for employees based on each security role they have. Trainings will be ongoing and continue past the Workday go-live date. Cutover planning continues and a calendar is available for planned cutover activities: https://secure.atp.wisconsin.edu/workday-cutover/ (Net ID required). Following Workday go-live, the plan is to communicate progress to address identified items that need to be fixed or changed. Manual intervention to address problem areas may be required.

Feedback following the finalist interviews for the associate vice chancellor and chief of police for the UW-Madison Police Department search will be collected through February 6.

Regarding concerns in the community about immigration status and federal activities, UWPD will not provide information on the immigration status of its students, faculty, or staff unless required to do so by law. Appropriate legal processes must be utilized for any enforcement activities to occur on campus.

Meeting adjourned at 3:00 p.m.

Minutes submitted by Mallory Musolf, Secretary of the Academic Staff