Filemaker is the database product that we use for managing non-Shop@UW purchases. While many products are available via Shop@UW, there's many one-off items that aren't. To submit a purchase to be ordered for you: 

1. First, go to https://shopuwplus.wisc.edu/ and verify that it's not available for purchase through existing vendors, or that if it is, there's a reason not to order it via those vendors, such as the price being strongly uncompetitive with other non-Shop@UW vendors. 

2. If you can't find your item via Shop@UW, find the item through your alternate vendor. Once you have the item in mind, open a new tab in your browser and go to https://filemaker2.genetics.wisc.edu/fmi/webd/Stockroom3 . You'll be asked to log in with your account, which consists of a 3-digit user number and password. If you don't have an account or can't remember your password, please email itmanager@genetics.wisc.edu and we can reset that for you. 

3. On the next screen, you'll need to fill in information about the item you wish to purchase, quantity, funding strings, and more. Much of this depends on the site you are ordering from, so use your best judgment and include as much information as you can. Here's a typical example for an Amazon purchase: 

   1. For Link to item, just paste in the link to the page where the item is found, Catalog / part number if applicable, and set the Vendor field: 
       

   

   2. For Funding, if you click the dropdown arrow on the right, you'll see a list of all the funds you / your lab has access to. If you don't see a funding string, email sop@genetics.wisc.edu with the details of the string and we will add it and associate it to your group: 
       

   

   3. If you have additional information or justification needed for your purchase, such as why you are buying something from a third-party vendor instead of a Shop@UW vendor, put that in the next fields, as well as quantity needed, price, and shipping cost if known: 
       

   

   4. Lastly, if you have a PO or invoice from the vendor as a PDF, image, word document or other file, you can upload and attach that to the purchase request. To do that, right-click the box at the top right, select Insert into Container and the find and upload your file: 
       

   

    

   When it's uploaded, you'll see a little icon for your file in the field: 

   

    

4. You can add multiple items from the same vendor, but if you need items from multiple vendors, please create a new Purchase Request for each one. 

5. Once you've added all the details for your purchase, click the Submit button at the bottom to finalize your request and notify the financial staff: