Overview of Cloud Storage and Why You Should Use It

Basic info on Cloud Storage and your options as a staff member or a student

Cloud storage is a service that allows users to store and access data online, typically through a network of remote servers. It offers numerous advantages over traditional local storage, including accessibility, cost-effectiveness, and enhanced security. 

Why Use Cloud Storage?

  • Accessibility:
    Cloud storage allows users to access their data from any device with an internet connection, regardless of location. 
  • Cost-Effectiveness:
    Cloud storage can be a more cost-effective option than traditional storage, as users only pay for the storage they use and avoid the costs associated with hardware maintenance and management. 
  • Security:
    Cloud storage providers typically implement robust security measures, such as encryption and redundancy, to protect user data. 
  • Backup and Disaster Recovery:
    Cloud storage provides a convenient and reliable way to back up data, offering protection against data loss due to hardware failure or natural disasters. 
  • Collaboration:
    Cloud storage facilitates collaboration by allowing multiple users to access and work on the same files simultaneously. 

University Cloud Storage Options

1. Microsoft OneDrive

Overview:
OneDrive is Microsoft's cloud storage service that integrates tightly with Windows and Microsoft 365. It allows users to store files, photos, and documents in the cloud and access them from any device. It supports real-time collaboration and file sharing.

Law School IT Staff recommend OneDrive for personal file storage, file backup, and the ease of access across multiple devices. It has basic collaboration, but the collaboration is not as well developed as Google Drive.

2. Google Drive

Overview:
Google Drive is a cloud storage platform that integrates with Google Workspace apps like Docs, Sheets, and Slides. It offers seamless file syncing, sharing, and collaboration across devices.

This is the IT Staff's go to for collaboration. The Google Apps are excellent tools for collaborative editing, allowing multiple people to work on a document simultaneously. 

3. Box

Overview:
Box is a cloud content management and file sharing service tailored for businesses. It emphasizes secure collaboration, compliance, and integration with enterprise tools.

Box is great for Student Orgs - if the Org requests, they can get a Project Directory that is able to be updated periodically as the Org membership changes. (How to update Box Membership)


Keywords:
one drive cloud storage box google drive
Doc ID:
151424
Owned by:
Darryl B. in Law School
Created:
2025-06-03
Updated:
2025-06-03
Sites:
Law School