School of Education supported email lists

• In scope for being a supported list:

  • Lists that the Dean’s Office needs

  • Lists that are required by at least two Administrative Services units

  • Lists that C&A needs

• Out of scope

  • Eloqua lists

  • Individual department lists (WCER is considered a department for this purpose)

  • Lists that are not used by the SoE (e.g, WFAA)

  • Lists for which we cannot obtain a report of the required email addresses from Workday or other supported UW data sources.

• Lists are automatically updated daily, if possible

• If lists cannot be automatically updated, then they are manually updated at least annually.

• SoE maintains a list of supported lists (this KB)

• SoE manages posting access to supported lists

If you want to send a message to a list that you don't have posting access to, then you will need to contact one of the following people to request that they post it for you. They will determine if the message is appropriate for that group or not.

Dean's Office lists: Brian Ironmonger

Administrative Services: Kevin Hage

Communications & Advancement: Kari Dickinson

• Yes, all staff can now create their own lists. Click here for instructions.
• All new lists will create a "[name of list]@g-groups.wisc.edu" email address.

• Go here: Google Group Admin, then go to "Manage Google Groups"

If you created a list and would like it included on this list below:

• See the top question on this list and see if it fits the criteria for being a supported list.
• If yes:
  • Contact the MERIT service desk.
  • Please provide the name of the list you would like to add.
  • They will provide you with some IT staff names to add to the list, as no mail receiving administrators. See the directions above to add them.
• If no:
  • Departments, units, or projects may request assistance in creating and maintaining their own lists, such as a list of all group members. While these lists would not be officially supported, our team will offer consultation, best practices, and tips to help them create, maintain, and use their lists.

There are several different settings for posting to a list:

• Distribution only: Only list administrators may post
• Discussion group: list members may post
• Open to the wisc.edu domain: anyone with a @wisc.edu email address may post
• Open to all: anyone can post

• Generally, no. While some lists do allow anyone to join, most lists are set up so that list owners must approve membership. Membership in some lists may be limited to committee, departmental, or unit members.
• If you would like to join a list and are unsure who to contact, you can email the list owners listed below to request membership.