Review of Time Administration in HRS

Overview

The Time Administration job runs six times a day( 4a, 9a, 11a, 1p, 3p and around 8p) processing reported time by applying rules and edits to prepare time for Payroll processing.

Process Considerations:

  • Time Administration is setup to run automatically six times a day (4a, 9a, 11a, 1p, 3p & around 8p) for biweekly employees and once each day (6:15a) for monthly employees who report ACA hours.
  • Reported time that has a high severity TL Exception will not be processed to payable time until the exception is resolved.

Time Admin Process Flow Chart


New Reported Time

  1. Reported time is submitted on the Timesheet or through the Web Clock.

  2. The Time Admin job runs applying rules and edits to the reported time.
    • If any reported time fails one or more of the edits, a TL Exception is then generated.

  3. Reported time that has passed all Time Admin edits will then be processed to payable time. Punch timesheet users will see status icons change from Submitted to Needs Approval following this process.

Updated Reported Time

  1. Updates are made to the reported time and the Timesheet is submitted.
    • The updated reported time will not appear in payable time until after the next scheduled Time Admin job runs and all edits are passed.

  2. The Time Admin job runs applying rules and edits to the reported time.
    • If any reported time fails one or more of the Time Admin edits, a TL Exception is generated.

  3. Reported time that has passed all Time Admin edits will then be processed to payable time. Punch timesheet users will see status icons change from Submitted to Needs Approval following this process.

Applying Rules and Edits to Reported Time

  1. The Time Admin job runs applying rules and edits to the reported time.
    • If any reported time fails one or more of the edits, a TL Exception is generated.

  2. It is important to resolve TL Exceptions in a timely fashion so that the processing of reported time to payable time isn’t delayed.
    • Reported time with a TL Exception severity of ‘Severe’ will not be processed to payable time until the TL Exception is first resolved.

  3. Once a TL Exception has been resolved, it may not immediately disappear from the Timesheet.  The next scheduled Time Admin job may need to run before the resolved TL Exception is actually removed from the Timesheet.

  4. Once the TL Exception has been resolved, the reported time will then be processed to payable time after the next scheduled Time Admin job runs and all edits are passed.



Additional Resources

Related KBs:

Get Help

  • Click HERE to contact UW Shared Services - Service Operations Department or HERE for the UWSS IT HelpDesk if you have any issues with these instructions.




Keywords:Time Admin Time Administration Exceptions TL Exceptions TL, AM, Time, Labor, Absence Management   Doc ID:15565
Owner:Neal W.Group:UW–Shared Services
Created:2010-11-09 19:00 CDTUpdated:2020-07-24 13:27 CDT
Sites:Human Resource System (HRS), UW-La Crosse, UW–Shared Services
Feedback:  3   1