When setting up for colloquium, most people will bring their own laptop. It's highly advised that if there are two speakers, both use the same laptop and one just copies their presentation to the first presenter's laptop.

Before colloquium starts, make sure the presenter will be bringing a laptop. If they aren't, there is a spare laptop in the reception area closet. There's also a wide-area mic that you will need to grab - the built-in mics on most devices aren't great at capturing audio, especially if the presenter is not directly in front of the computer. Lastly, there is a USB hub adapter that you'll need for modern Macs, as they don't have USB-A ports to plug the external mic into.

To set up colloquium:

1. Turn on projector and system via the front console by tapping the screen. Select HDMI for the input and set the mic volume for the in-room speakers to about 2/3:
   
2. Plug in the HDMI cable, mic, and any adapters that you might need to get those hooked up. NOTE: On Apple machines, you may have to 'approve' the adapter before it functions - you should see a popup. If you don't and the projector isn't working, remove and reseat the adapter.
3. Place the mic so it has good coverage of the space - anything 180 degrees to the front of the mic will be picked up well, even 10-15 feet away.
4. Next, set up the displays for the computer - we want the displays to be set up in 'extend' mode, so that each display shows a different desktop, not mirrored.
   1. On PC, you can hit the Window key + P to bring up the display settings - select Extend:
      
   2. On Mac, you need to go to System Settings > Displays and then select either 'Extended Display' or 'Turn off mirroring' - the setting name is dependent on the version of MacOS installed:
       
5. Open Zoom on their computer and if they are logged in, log them out. Zoom uses the browser for authentication, so you will also need log them out in their browser if they have logged into any NetID-based services.
   If you try to log into Zoom and it doesn't ask for your NetID and instead immediately logs back in as the user, open a browser tab to my.wisc.edu, click their initial icon at top right, and select Log Out:
   
6. Once that's done, return to Zoom and click the SSO button:
   
   Next, fill in 'uwmadison' for the Company Domain and click Continue:
   
7. Zoom will redirect to the browser. Log in with your NetID and when it pops up, select the zoom_genetics account:
   
   You should now be directed back to Zoom and see that the Genetics Zoom account is signed in:
   
8. Next, we want to start the colloquium Zoom. The quickest way to do that is to navigate to genetics.wisc.edu/colloquium and click the 'Also offered online' link - you can select any colloquium session, they all use the same link:
   
   Zoom will then open up and preview your camera and mic. For Mic, change that to be 'USB Audio CODEC', which is the name for the external USB mic. NOTE: Just leave the mic and camera on while you set things up and before the colloquium starts. It's easy to forget to turn them back on, and for the recordings we edit those anyway to remove the dead space.
9. Once Zoom is started, click the Share button and select Screen 2, or whichever screen is currently being projected, and share the entire display:
   
   Move the screen sharing bar to the laptop's display if it shows up on the projector by clicking and dragging it over:
   
10. Lastly, start their presentation, whether it's Powerpoint, Google Slides, etc. They should see the presenter view on their computer, and the projector should show just the current slide.
11. Optionally but useful - log into the zoom session on another device and ensure that you can hear the audio and see the presentation. 

The Zoom session is automatically recorded, but this can be disabled if a presenter requests that it not be saved. Once the meeting is over, Zoom will process the video and after about an hour, make it available to download. To download, edit, and upload the video to YouTube, see this guide: 

https://kb.wisc.edu/cals/150161