TidyUP - Ignoring a Folder Within Canvas [UW-Madison]

Course materials and similar items produced by UW Madison employees may be subject to record retention requirements under Wisconsin law. Consult with a UW-Madison data steward or with the UW-Madison record management program for specific guidance if needed. The specific policies can be found at the following links:

RECORDS RETENTION AND DISPOSITION SCHEDULE FOR Undergraduate and Career Graduate Student Records And other Student Related Records
UW-Madison Records Retention Schedules and Disposition

TidyUP does not see when files are being in Question Banks, New Quizzes or other LTIs you may be using. It is recommended that you place all of these files into a folder (or multiple folders) and have TidyUP ignore the folder when scanning.

Please see this KB for how to create a folder from within Canvas Files

Setting a Folder to be Ignored

Within TidyUP, go to the Folders tab.
Locate the folder from the list that you want to have TidyUP ignore. Then on the right side, under actions, select the Edit Folder icon.
From the Edit Folder window, check the box for Ignore folder contents in TidyUP scans, then select Save.

Moving Files into an Ignored Folder

Within TidyUP, go to the Files tab.
Locate the file you want to move into your Ignored Folder from the list of files.
Check the box to the left of the file’s name.
If you need to move multiple files, you can repeat the previous step for all the files on this page.
At the top select the Move Selected button.
From the Files to be moved window, use the dropdown to select the folder you want to move the file(s) into. Then select the Move button.
You should then see a green banner appear saying that you moved the files. However, the files will still be in the list.
To see if the files were moved, Rescan the course by selecting Rescan in the upper right.
Once the scan is complete, the file(s) should now say they are being (Ignored) in the Used In area of the list.
When you use the filter to Show Unused Files, you will not see these files listed.