SMPH Network Policies and Procedures for User Access

The following document details network user requirements and procedures for secure access to the SMPH Administration network.

A new user account is assigned when a department supervisor requests it via the web form.

New Employee Request Form

The supervisor is notified via email of the new account credentials, including a temporary password.   Included in the email to the supervisor are policies and procedures.

The new user will be prompted to set a unique personal password at first login .  

  • Passwords must be at least 8 characters long, and include mixed case, a numeric value, and/or special characters.


  • Passwords can be changed anytime by pressing ctrl/alt/del keys at the desktop computer, or at the following web site:

  • Enter the current password, then a new password and confirm the new password.

***********NOTE ***********

If the individual leaves employment here, his/her Supervisor must notify IT to disable the account.  Email

Accounts for student employees expire at the end of the academic year, or at termination.   Email to have the account renewed for another year.


Please observe the following policies and conventions regarding use of your HSLC computer and the HSLC network:

  -- Your HSLC network account allows access to *any* staff computer at the HSLC.

  • Do not leave your computer logged in when you leave your office.

  • Set a secure password and never write it down or give it to another user.

  -- All critical work data must be stored in network storage and not on the local computer, for reasons of security and backup.

  • Personal data (e.g., photos, music) are *not* to be stored on network drives.

  -- Network drive shares on Windows PCs, for your account, are mapped to "M" and "N".

  • The home directory or "M" drive (“V” drive for Ebling users, “H” for PT users)  is accessible only to your account.

  • The N drive (“W” drive for Ebling users, “L” for PT users) or "SHARED" drive accesses public and departmental shared file space.

  -- Network drives are backed up nightly.  

The following are NOT included in nightly backups:

  • N:\Public\Temp (This folder is cleared weekly of all files older than 30 days.)

  • Any files or folders containing the word "backup" in the name.

  • Music and video files (.mp3, .wmv, .mov, etc.)

To restore a file from backup, contact , or open a DoIT HelpDesk case (see below).   Only the most recent version of a file can be restored from Bucky Backup.  To restore a previous version of a file (Windows only), right-click on the file name and select "Previous Versions".

- See the following for how to install Network Printers on your computer
Add a Network Printer to a PC

Add a Network Printer to a Mac

- See the following for how to Configure Outlook Desktop client to access your email account.
Office 365 - Set up your mobile device or desktop client

Details and FAQs about any computer related question can be found by searching the

University of Wisconsin-Madison KnowledgeBase at

Also See:

(SMPH) UW Tools for YOU

Central contact for all computer-related problems is the DoIT Help Desk.  

When contacting the Help Desk, indicate to the agent that you are "HSLC Gold" support.   If the first level agent cannot resolve the problem, HSLC Desktop Support staff will be notified and will contact you. IF, you are a STUDENT please mention your supervisor’s name.

DoIT Helpdesk - HSLC Gold VIP Support

Phone:  264-4357 (264-HELP).

IMPORTANT: Select Option 5

“Contracted Departmental VIP Support”

or E-mail:

Keywords:policy policies procedures SMPH network users employee new   Doc ID:16520
Owner:Adrian G.Group:School of Medicine and Public Health
Created:2011-01-09 19:00 CDTUpdated:2021-11-15 19:22 CDT
Sites:School of Medicine and Public Health
Feedback:  0   0