Processing the Savings Tax Class Audit WED Report in HRS

Overview

The Savings Tax Class Audit Report is an error report created to identify Tax Sheltered Annuity (TSA), Roth TSA, and Wisconsin Deferred Compensation Savings Plan entry errors that have occurred in HRS.

Process Considerations:

  • Employees can elect to enroll into a UW Tax-Sheltered Annuity (TSA) 403(b) plan before-tax or after-tax (Roth) at anytime by submitting a Salary Reduction Agreement.  
  • Benefit Administrators may make election entry errors by incorrectly entering a contribution into the wrong tax class for TSA pre-tax or TSA Roth after-tax plans.  Benefit Administrators should verify which plan the employee is electing to contribute and correct the plan election or correct the election amount in the appropriate before/after tax contribution box. 
  • The incorrect tax class election prevents the TSA payroll deduction from occurring.  When correcting this error, institution Benefit Administrators will need to follow up to determine if the employee wants to increase their per paycheck contribution amount to make up for any missed deductions as these plans will not generate Benefits Retro or Arrears.
  • Once an employee is enrolled in a TSA pre-tax or TSA Roth after-tax Benefit Plan, they can use Self-Service to make contribution changes at anytime.  Self-Service page edits will prevent the employees from incorrectly entering a before-tax contribution amount for Roth plans or vice versa. 
  • This audit report also identifies employees with tax class errors for WDC and WDC Roth plans.  Please note that ALL enrollments and changes for Wisconsin Deferred Compensation (WDC) or WDC Roth must be made by the UWSS Service Operations.  In the event an error is identified for this plan, please open a ticket and assign it to the UWSC. 

You may click on the links below to navigate directly to a section:


Instructions

1.  Log into HRS.  The Workflow Exception Dashboard queries will appear based on your current security and whether there is an error to fix.

2.  Click on the UW_BN_SAVINGS_TAX_AUDIT query hyperlink in the Workflow Exception Dashboard (WED).

UW_BN_SAV_TAX_AUDIT Dashboard

3.  A current list of employees who are enrolled in a TSA, TSA Roth, or WDC plan(s) with a contribution amount/percentage in the incorrect tax class.  This list will be refreshed each evening.  (Note:  Empl_ID's that appear as hyperlinks in the list have more than one error.) 

4.  Click the 'Check to Claim' checkbox next to the person you wish to work with and your name will appear in the Claimed By section with the date and time noted.

UW_BN_SAV_TAX_AUDIT Errors

5.  Click the SAVINGS_PLANS1 hyperlink for the employee you have claimed.

UW_BN_SAV_TAX_AUDIT Errors Link

6.  The employee's Savings Plans enrollment pages will be displayed.  You may need to click on the arrow button to navigate between Saving Plan Type enrollments to identify which Savings Plan enrollment with the incorrect tax class election.

UW_BN_SAV_TAX_AUDIT Enrollment

7.  You will need to correct the Plan Type enrollment or tax class election by Adding Events to the BAS Activity Table in HRS and  Enrolling, Changing, or Canceling Coverage Using On Demand Event Maintenance in HRS using an SAV event or Reprocessing Events Using On Demand Event Maintenance in HRS  an existing SAV event.  Click the "New Window" hyperlink in the top right corner of your screen to open a second window to correct this data.

Warning Sign  IMPORTANT!   ALL enrollments and changes for Wisconsin Deferred Compensation (WDC) or Roth WDC are handled by the UWSC.  If the employee's error is for WDC or the WDC Roth Benefit Plan, Benefit Administrators must open a ticket to the UWSC to correct the error. 


Additional Resources

Related KBs:

Related Links:

Get Help

  • Click HERE to contact UW Shared Services - Service Operations Department or HERE for the UWSS IT HelpDesk if you have any issues with these instructions.

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Keywords:UW_BN_SAVINGS_TAX_AUDIT, Savings Plan, 42, 49, 4L, 4M, 4N, 4O, 4P, 4S, 4U, 4W, 4X, 4Y, 4Z, Before Tax, After Tax, Roth, 403(b), WDC, TSA   Doc ID:16629
Owner:Joanna B.Group:UW–Shared Services
Created:2011-01-23 19:00 CDTUpdated:2020-07-24 11:06 CDT
Sites:Human Resource System (HRS), UW-La Crosse, UW–Shared Services
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