KB User's Guide - Settings Tab - Editing Your Group Space Settings

• Accessing the Group Spaces page
• Group Space Attributes
  • General Group Settings
  • Group Space and Site Status
  • Documentation Settings
  • External and Internal Site Settings

Accessing the Group Spaces page

1. In the KB Admin Tools, go to Settings > Group Spaces. This page displays the full list of subsites under a given institution, along with their live site directories and group contact information.

   

2. The group space you are logged into will be the first one listed in the table. Full group admins can click the Edit button in the third column to edit group and site-level settings.

   

3. All settings are described below in more detail. When making changes, be sure to click the Update button at the bottom of the page to save your changes.

Group Space Attributes

The Edit button will lead you to the Group Spaces screen displaying a number of sections with a variety of fields.

General Group Settings

• Institution - Sets which institution your group is listed under (read-only)

• Group ID - Automatically assigned Group ID (read-only)

• Group full name - The full name of your group, without acronyms or abbreviations

• Group short name - If applicable, you can enter a shortened version of your group name here (e.g. group acronym) 

• Group directory name - The directory name for your live site under your institution's domain (please reach out to the KB Team to request a directory change)

• Allow crawler indexing - Tells search engines whether to index your site. For most sites, this should be set to "Yes", but may be set to "No" for sandbox/test spaces, sites that haven't gone live yet, etc.

• Time zone  - Controls the time zone used for document timestamps, e.g. "Updated" time, "Created" time, etc.

• Contact Information - The contact information the KB Team and other group admins should use if they need to reach out to someone in your group. This will also be used as the default notification email.

  • Group contact name

  • Group contact email

Group Space and Site Status

• Group space - Controls whether the entire space is considered active (in use) or inactive (retired)

  • Note: If you are a user in an inactive space, you will see be able to access it via the KB Admin Tools

• Internal site - Controls whether your internal live site is active (reachable to users) or inactive (i.e. disabled)

• External site - Controls whether your external live site is active (reachable to users) or inactive (i.e. disabled)

• Start Date - The date your group space was first created (read-only)

• End Date - The date your group space was deactivated, if applicable and set (read-only)

Documentation Settings

• Default doc site access - If you would like to specify a default value for your SiteAccess option, you can choose that here

• Default doc expiration period - Refer to KB User's Guide - Settings Tab - Document Expiration Period for more information

• Require review comment - Refer to KB User's Guide - Settings Tab - Requiring Review Comments for more information

• Draft change threshold - This threshold affects review and change notifications. For more information see Draft minor change default

• Hide restricted docs from search - Refer to KB User's Guide - Settings Tab - "Hide Restricted Documents from Search" Setting for more information

• Show edit this page link - Refer to KB User's Guide - Settings Tab - Edit This Page button for more information

• Mobile view / image display - Controls how images are displayed when your site is displayed on mobile devices. This also includes an option to disable mobile view for your site

  • Note: Before disabling mobile view for your sites, be sure to thoroughly test your site display at mobile screen widths to ensure your layout is sufficiently responsive. More information on mobile view and testing responsiveness can be found in KB User's Guide - Site Pref Tab - Mobile CSS. 

External and Internal Site Settings

The following applies to the next two sections, labeled External Site Settings and Internal Site Settings, respectively:

• Browser tab title - Controls how your site name will be displayed in an end user's browser tab when viewing your site

• Site title - Displays the site header like a logo. If undefined, your group space short name will be used

  • Note: This is true for UW-Madison sites. For partner sites, this text may be completely replaced by your site logo depending on how your layout has been customized.

• Tagline - Displays below the site title (assuming site title is displayed)

• SEO description - Your site description provided to search engines (max 225 characters). Refer to KB User's Guide - Settings Tab - SEO Description for the Internal and External Sites for more information

• Additional meta tag - Used to add <meta> tags to your site if needed

• Site short name - Displays in the Site access section when editing documents. The suffix "-external" or "-internal" will be automatically appended