Vacation Carryover Restriction/Exceptions (Payroll Coordinators) in HRS


Per UW policy, if vacation is not used within the year it is earned, it may be carried over into the following year. If vacation is not used by the end of the carryover period, it will be lost. This is automatic and no action is necessary.

If the vacation carryover is to be restricted for an individual employee or a group of employees, a WiscIT needs to be opened and assigned to the UWSS Service Operations. The WiscIT should include information such as employee name, employee ID number, and the amount of hours or duration of the restriction.

Process Considerations:

  • A WiscIT needs to be submitted to the UWSS Service Operations no later than the University Staff December A or the June Monthly payroll period for FA/AS/ LI employees if a restriction is needed.

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  1. Prepare a list of employees whose vacation carryover is to be restricted.

  2. Open a WiscIT to the UWSS Service Operations Absence Management Team requesting the restriction and attach the list of employees to the WiscIT.

  3. The UWSS Service Operations will process the exceptions on your behalf.

Additional Resources

Related Links:

    Get Help

    • Click HERE to contact UW Shared Services - Service Operations Department or HERE for the UWSS IT HelpDesk if you have any issues with these instructions.

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    Keywords:Classified Vacation carryover Unclassified vacation carryoverOverrides Vacation carryover balances VC exception restricted Dec A December A Payroll CP CJ LTE PTO Paid Time Off Absence July fiscal year AM, Absence Management, TL, Time, Labor   Doc ID:19667
    Owner:Sandra R.Group:UW–Shared Services
    Created:2011-08-08 19:00 CDTUpdated:2020-07-24 10:51 CDT
    Sites:Human Resource System (HRS), UW-La Crosse, UW–Shared Services
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