UW-Madison Moving/Relocation Expense Reimbursement

UW-Madison Policy on relocation reimbursement and instructions.

UW Madison Policy on Relocation      

Per Accounting Services the Relocation Authorization Letter is no longer required to process the relocation stipend via e-reimbursement. According to their instructions, the following information is required:

Prior to the move, the approving authority must authorize in writing the payment of an employee relocation stipend. Written approval is required prior to authorizing payments to the employee. When approving relocation expenses, the approving authority must review and approve the following information on an authorization letter or equivalent form using university letterhead (these three points are typically addressed in the Appointment/Offer Letter):

    1. Name of relocating employee
    2. Position
    3. Specific amount of the standard relocation stipend and if the employee/ new hire is eligible for a supplemental stipend
When submitting the expense report, please be sure to:
  1. Indicate the move date, as the relocation stipend cannot be given more than 30 days in advance of the employee’s relocation date
  2. Include where the employee is relocating from
If L&S is providing the funding for the relocation, use funding string 131-48XXX6. 

KeywordsMoving, relocation, relocation guide, request for reimbursement of Relocation expenses Relocation/Temporary Lodging Pre-Approval Form   Doc ID20956
OwnerSandy P.GroupL&S KB
Created2011-10-25 14:33 CDTUpdated2023-06-08 15:10 CDT
SitesL&S KB
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