Running the Missing Payroll Report in HRS


The Missing Payroll Report reflects those employees who are in active employment status, but are either on leave or not being paid for the upcoming payroll. This report also includes any scheduled deductions the employee would have had for the pay period. The definition of "scheduled deductions" is those where the frequency matches the Pay Calendar Period.

Process Considerations:

  • HRS Security Role Needed: PY Payroll Processing
You may click on the links below to navigate directly to a section: 


  1. Navigate to UW Payroll Reports > Missing Payroll Report
  2. Enter a value for the Run Control ID on the Find an Existing Value tab and click the Searchbutton. Select the Run Control ID that you wish to use to run this report.
    • A Run Control ID is the name assigned to parameters for a report. The Run Control ID saves report parameter settings used for running the report and can be re-used the next time the report is run.
    • DO NOT use spaces in run control names.
    • If you do not have a Run Control ID, you can create a new one, see Setting Up Run Control IDs in HRS 
  3. Enter the Report Request Parameters.
    • Pay Run ID& field: Enter Pay Run ID or use the lookup icon. This field is required.
    • DeptID field: Enter Department ID or use the look up icon. Leave blank for all departments.
  4. Click the Run button.

  5. Leave Type and Format as “Web” and “PDF” respectively. Click the OK button to run the report.

  6. Monitor the Run Status and Distribution Status fields, using Process Monitor see Viewing the Process Monitor in HRS 
  7. Click on the PDF file under the File List header to view the report output.

  8. The report output will display like the image below.
    • In this case, 2016UNC03 (Monthly March pay period in 2016), the Department ID was blank so all departments were selected.

Additional Resources

Related KBs:

Related Links:

Get Help

  • Click HERE to contact UW Shared Services - Service Operations Department or HERE for the UWSS IT HelpDesk if you have any issues with these instructions.

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Keywords:unpaid on leave leave pay exception calendar active missed paycheck LOA scheduled deductions PY, Payroll PY, Payroll PY, Payroll   Doc ID:21224
Owner:Melanie K.Group:UW–Shared Services
Created:2011-11-09 19:45 CDTUpdated:2020-09-24 07:02 CDT
Sites:Human Resource System (HRS), UW-La Crosse, UW–Shared Services
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