L&S Policy and Process for Grade Changes

This document provides the instructions for instructors and departments to submit an approved change to an undergraduate's semester/term grade for L&S courses.

Policy  

According to policy and in an effort to maintain both equity and consistency, final semester (term) grades can be changed only because of “clerical error”. Students cannot, for example, petition to improve a course grade by offering to rewrite a paper, turn in additional work, or retake a final exam. The only time this is allowed is when such options 

  1. are available to all students in a given course, and 

  1. are stated explicitly in the course syllabus. 

Process

If a grade change is in order, the following items are important for the efficient and accurate processing of grade changes: 

  1. Grade changes should be made electronically via Faculty Center.  Information on how to submit an electronic grade change in Faculty Center can be found at submitting grade changes. 

  1. If a student does not appear on the grade roster or if you are trying to change a grade from an Incomplete (I) to an Extended Incomplete (EI), the instructor will need to submit a grade change via the Non-Roster eForm.  

  1. Non-Roster eForm grade change requests are used only when the grade change cannot be done via the Faculty Center. 

  1. The eForm will allow faculty and instructors to submit a non-roster grade change electronically.  Step-by-step instructions and a direct link to the eForm can be found at non-roster grade change KnowledgeBase document.   

  1. Please note that the eForm has replaced the Grade Change Request Form/ paper form.   

  1. Once an instructor submits the Non-Roster eForm, the grade change request will be routed directly to L&S Undergraduate Academic Deans’ Services in SIS for approval. 

  1. If a student has a grade of “P”, the grade will be updated when the student completes the next course in the sequence.  See https://registrar.wisc.edu/valid-grades/. If the student is not able to complete the next course in the sequence, please contact L&S Undergraduate Academic Deans’ Services to review options.  

 

For additional support, contact  

L&S Undergraduate Academic Deans' Services 

Phone: (608) 262-0617  

Email: lsdeans@saa.ls.wisc.edu 

See Also


Keywords:
eForm, non-roster grade change eform, grade change, submitting grade changes, grade appeal, final semester grades, grade change form, nonroster grade change 
Doc ID:
21699
Owned by:
Tori R. in L&S KB
Created:
2011-12-12
Updated:
2025-09-29
Sites:
L&S KB