Alcohol Beverages - L&S

Alcohol Beverage guidance and process specifically for the College of Letters and Science.





Michele Gundrum is the Approving Sponsor for the Alcohol Beverage Service Permit for L&S.  Please enter as the email address for the Approving Sponsor.

Responsible Employees and Approving Sponsors are required to read the UW-Madison Specific Alcohol Beverage Regulations Policy UW-6003

Helpful Guidance
  • Please do NOT submit alcohol permit requests to Dean Wilcots or others in L&S Administration. Doing so may delay your request.
  • UHS requests that requests are submitted two weeks in advance of the event to allow for sufficient processing time for full approval including UHS approval.
  • The event must be attended by no more than 150 people. Individuals interested in hosting larger and/or longer events should contact an on-campus or off-campus caterer for arrangements.  
Alcohol Beverage Permit Checklist
  • One responsible employee for the first 50 attendees. One additional responsible employee for each additional 25 attendees.
  • No more than 150 attendees
  • Food and non-alcohol beverages must be available
  • Appropriate size clear plastic cups available, 8 oz. for serving wine. Beer served in individual cans or bottles no larger than 12 oz.; No other alcohol beverages will be offered.
  • Alcohol beverages are not consumed prior to 4:30pm on weekdays.
  • Responsible Employee requirements:
    • Employee with a faculty, limited, academic staff or university staff appointment who is age 21 or over (or a graduate or professional student for events hosted by and for graduate and professional students).
    • Read and follow the campus alcohol policy.
    • Sign Alcohol Beverage Service Permit
    • Agrees to perform responsible duties including to:
      • Remain present at all times during the event
      • Ensure the conditions of the permit are followed
      • Ensure intoxicated individuals do not consume alcohol
      • Prevent consumption by individuals below the Minimum Legal Drinking Age (MLDA)
      • Maintain control of the alcohol beverages at all times and secure them at the conclusion of the event.
    • Agrees not to consume alcohol during event
  • Procedures in place to prevent consumption of alcohol beverages by persons below the MLDA
    • All attendees are above the MLDA, or
    • ID checked for all attendees below 30 and wristbands/name tags used to indicate age.
  • UW-Madison Alcohol Beverage Responsibility Sign must be displayed.

KeywordsAlcohol, beverages, receptions, meals   Doc ID22631
OwnerMichele G.GroupL&S KB
Created2012-02-13 13:45:13Updated2024-04-15 14:52:55
SitesL&S KB
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