Proceedure for submitting expenses

The procedure you need to follow get reimbursed for a meeting with a student or group of students, or purchase of supplies for a planned event for students. You can do this after each meeting or event, or you can send one e-mail for several meetings or events.

Send an e-mail to Carol Pope with the following information:

  1. Date(s) of purchase(s)

  2. Place(s) you made purchase(s); if you made purchases at more than one location I will need a list of how much was spent at each place.

  3. Amount spent - include any tips and/or delivery charges.

  4. Time, date & location of meeting or event.

  5. Purpose of meeting or event (a one sentence explanation is enough - i.e. "took my section of CP125 on a tour of Babcock hall as part of the Wisconsin Idea topic")

  6. Attendance list of who was at the event or meeting - include yourself and any other staff as well as students

  • If it's a bigger event a sign-in sheet is a good way to collect this information

  • If it was an open-house or drop in type event & you didn't have people sign in, let me know how you notified people - i.e. "drop-in coffee hour at Memorial Union, invites sent to all international transfer students"

  1. Paid Invoice or receipt -- it can be dropped off in the office (155 Middleton Building), sent in inter-campus mail, or scanned and attached to an e-mail

Once expenses have been entered:

  1. You will be sent an e-mail
  2. Open e-mail and click on the hyperlink
  3. Review the expense report for accuracy
  4. Click Agree
  5. Your reimbursement will be added to your next payroll deposit

KeywordsStudent staff, Professional Staff, Transfer Ambassador, GUTS Director, e-reimbursement, GET   Doc ID26079
OwnerCarol P.GroupOSTFE
Created2012-08-24 16:06:06Updated2018-08-27 08:55:01
SitesOffice of Student Transition & Family Engagement
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