IT Access - List of Systems

Access to Campus IT Systems

Compiled by an Administrative Process Redesign (APR) Team:

Many UW-Madison academic departments and business units rely on access to a variety of IT systems to support their daily work. These systems are hosted and maintained by multiple providers across campus, and each system has its own unique process for requesting and obtaining access.

This page is hosted by the CIO as a resource for those who may get involved in securing access to campus IT systems for themselves or others. It consolidates information about the systems most frequently used to perform administrative duties and provides links to the appropriate access request forms.

Don't see an IT system listed below? Report a Missing IT System

System Name	Other Names	Functional Areas	Purpose
Bucky Backup		Basic Tools	Computer file backup
Campus Active Directory	Campus repository of staff NetIDs for authorization and authentication	Basic Tools	Allows for centralized NetID-based authentication and authorization to resources
Campus Directory	People Search, phone directory, White pages, LDAP, University Directory	Basic Tools	Provides phone, campus address and email information for employees and students.
CHUB	Curricular Hub Web Services	Student	Provides curricular and roster data to the authorized recipient systems.
Cost Centers		Financial	Customer online "accounts" for FP&M
Cost Transfer Tool		Financial	Funds transfer for both salary and non-salary transactions
DARS	DARwin, DARS Web	Student	An automatic degree audit system that shows how a student is progressing toward completion of a degree.
Desire2Learn	Learn@UW	Student, Instructor, Learning Management	Online instructional system used to deliver course content and activities for online, hybrid, or traditional courses. Available to any UW-Madison department or program.
e-Reimbursement	ATS, Travel	Financial	Travel and expense reporting
External Requisition Generator	External Requisition Generator	Financial	Enable campus users to create and print both external requisitions and internal work orders from the Web.
GWIS	Graduate Web Information Systems	Student	Allows academic programs and the Graduate School Admissions Office to track and update an applicant's progress in the admissions process.
HRS	Human Resource System	Benefits, Financials, HR, Payroll	The UW Human Resource System (HRS) is an integrated system for all human resources, benefits and payroll operations across all University of Wisconsin campuses.
InfoAccess	Interactive Reporting	Student, Budget, Benefits, Legacy Payroll, Legacy HR	The University's InfoAccess data warehouse has a wealth of information to be used for end-user querying and reporting.
SIS	Student Information System	Student	Student administrative services spanning everything from SOAR and admissions through graduation and alumni records. Also creates the timetable.
JEMS - Classified	CHRIS, CHRIS-HR CHRIS - Classified Human Resource Information System JEMS - Job and Employee Management System	HR	Web-based system to hire all classified staff (except student hourly)
JEMS - Hire	Job and Employee Management System - Hire	HR	Web-based system to hire all unclassified staff (except student hourly)
JEMS - Job Changes	Job and Employee Management System - Job Changes	HR	Web-based system to request Job-Changes for all employee types
JEMS - PVL Rate/Title Change System	Position Vacancy Listing	HR, Payroll	Review and create descriptions for unclassified positions. Submit unclassified HR information to campus human resource offices.
Manifest	Manifest	Identity/Access Management	Allows administrators to create a group and grant its members access to local and enterprise resources. Departments may authorize users to log in to their resources using groups of NetIDs, without the need for supplemental login credentials.
My UW Madison	My UW - Portal	Basic Tools	Provides customizable access for students, faculty, and staff to a suite of integrated information resources.
R25	Resource25	Space, Student	For scheduling and managing classes, special events, rooms, equipment, and event services.
SARA	Student Academic Record Administration	Student	Track satisfactory progress of enrolled graduate students.
SFS	Shared Financial System	Financial	Provides a single integrated financial system shared by all financial users in the University of Wisconsin system
Shop@UW	Stores, MDS	Financial	UW-Madison's eCommerce marketplace
UDS Data (real time)	University Directory Service Authorizations, LDAP	Identity/Access Management, Security	Demographic, role and contact data to support identity management, authentication and authorization
UW Payment Request (DP/PIR Tool)	DP, PIR	Financial	Requests a check be written to an individual, multiple individuals, or vendors.
Voice Mail	Enabled Voice Mail (EVM)	Basic Tools	Voice messaging system connected to the campus (Centrix) telephone service.
Voice/Telephone Services	Centrex, Phone Number	Basic Tools	Voice and fax connections (lines & numbers) for campus users and departments.
Office 365	Office, Outlook on the web,Outlook for Windows/MacOS	All area's	Office 365 is a suite of web-based tools hosted by Microsoft. In addition to email and calendaring features, Office 365 provides multiple online applications such as OneDrive, the Office Suite and additional productivity tools.
WISDM	SFS, WISDOM: Shared Financial Systems, Accounting Services	Financial, Grant Management, Payroll	The financial reporting system WISDM performs transaction searches of payments, journals, revenue/expenses, transfers, internal billings, purchase orders, balances, projects etc. for desired fiscal years.
WISPER		Financial, Grant Management	Electronic routing tool for grant proposals and agreements