Searching for a Person using Social Security Number in HRS


This guide will walk you through the steps of searching for a person by their National ID number (can also be UW Reporting ID, ITIN, etc.) in HRS.

Process Considerations:

  • Before creating any new person in HRS, you must search HRS to ensure the person is unique/new to the system and does not already have an Empl ID. The steps found at Searching for Existing Person in HRS searches all employment records, including UW's legacy system.  The Search by National ID page described below only searches records added since HRS go-live in April, 2011.

You may click on the links below to navigate directly to a section:


  1. From the Menu, go to Workforce Administration>Personal Information>Biographical>Search by National ID.

  2. Click in the National ID field and type in the National ID (Social Security Number/SSN) for the person you'd like to search.

  3. Click the >> button to search.

  4. Search for a person using national ID
  5. If a match is found the National ID, Empl ID and Name will be listed in the search results section of the page.

Additional Resources

Related KBs:

Related Links:

    Get Help

    • Click HERE to contact UW Shared Services - Service Operations Department or HERE for the UWSS IT HelpDesk if you have any issues with these instructions.

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    Keywords:HR Human Resources Job Position Hire Add Search training SSN Primary ID Primary National ID National ID UW Reporting ID Empl_ID Person Person Data EPM   Doc ID:27230
    Owner:tami e.Group:UW–Shared Services
    Created:2012-11-05 08:36 CDTUpdated:2020-07-24 11:54 CDT
    Sites:Human Resource System (HRS), UW-La Crosse, UW–Shared Services
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