L&S Intermittent Furloughs

This document contains information on the campus-wide Intermittent Furloughs taking place.



All employees have intermittent furlough obligations except the following Employee Classes: SA, ET, CL, SH, Non-FTE appointments (eg: zero dollar, L-Basis), H-1B and E-3 Visa holders, those on Position Specific Furlough or those on Workshare.

 

Employees will request to use their furlough days with the same process they use when taking vacation leave.


 

Intermittent Furlough Obligations
The days or hours are prorated based on FTE


Total Salary

H-Basis

A-Basis

C-Basis


Can use:
01/01/21-06/30/21

Can use:
01/01/21-06/30/21

Can use:
01/01/21-05/16/21

Less than $50,000
(Type 1)

3 days or 24 hours

3 days or 24 hours

2 days or 16 hours

$50,000-$80,000

(Type 2)

4 days or 32 hours

4 days or 32 hours

3 days or 24 hours

$80,001-$150,000

(Type 3)

5 days or 40 hours

5 days or 40 hours

4 days or 32 hours

More than $150,000

(Type 4)

6 days or 48 hours

6 days or 48 hours

5 days or 40 hours


Smoothing Percentage (for Group 1 and Group 2)

Furlough TypeH-BasisA-BasisC-Basis

Deduction of dollar amount on:

1B/2021-6B/2021

1M/2021-6M/2021

2M/2021-5M/2021

Less than $50,000
(Type 1)

2.50%

2.31%
2.31%

$50,000-$80,000

(Type 2)

3.33%


3.08%
3.46%

$80,001-$150,000

(Type 3)

4.17%


3.85%
4.62%

More than $150,000

(Type 4)
5.00%

4.62%


5.77%


Furlough Requirements/Obligations and Balance


To determine furlough requirements/obligations, please use calculator found at:

https://hr.wisc.edu/covid19/furlough/calculator/


Note: The Furlough Remaining will be updated after each payroll confirmed.




Empl Type

Salary Reduction Method

Deadline for Each Pay Period:  
Will Be Provided Via Email

Reporting Usage

Group 1
"Smoothing"

Exempt

FA, AS*, LI 

*Instructional AS

Reduce via salary percentage across furlough period

- Can take in increments of 1 hour or more


- Can take consecutive days


- Cannot take when have direct instructional responsibilities

Tip Sheet


Enter furlough hours used on Absence

 

Code to select: COVID FURLOUGH


Group 2
 "Smoothing"


Nonexempt

FA, AS, LI, CP, CJ

Reduce via salary percentage across furlough period

- Can take in increments of 1 hour or more 

- Can take consecutive days

Tip Sheet


Enter furlough hours used on 
Timesheet

 

Code to select: %REDF


Group 3
"Deduct as Used"

Exempt

FA, AS**, LI

**Non-Instructional AS

Reduce as used

- Can take in increments of 1 hour or more 

- Cannot take more than 1 day per week (Sun-Sat) and all hours worked for that week must be reported on timesheet, in addition to furlough time

Monthly: Tip Sheet


Enter furlough hours used on Timesheet

 

Code to select: FURLM for furlough hours used

Code to select: FUREG for hours worked


Exempt

CP, CJ

Biweekly: Tip Sheet

Enter furlough hours used on 
Timesheet

Code to select: 
FURLH




Time and Furlough Approvals for Managers


Job aid to approve furlough hours used by Group 1 employees


Job aid to approve furlough hours used by Group 2 employees


Job aid to approve furlough hours used by Group 3 employees



Note: The date range for approvals may need to be changed to see all employees' time requests

1. Click on the calendar icon next to Start Date.
2. Click date from the calendar (suggest beginning of the month).
3. Click the Calendar icon next to End Date (suggest end of the month).
4. Click the Refresh button. 


calendar icon image


Earnings Codes on Review Paycheck Page

 


H-Basis

A-Basis

C-Basis

Group 1

--

FFR

FFR

Group 2

FHR

FHR

FHR

Group 3

FNP

FUP

FUP


Proration for New or Terminating Employees 
Use the formulas below to prorate new or terminating employees' furlough

Comp Rate 
(A,C or

H x 2080)

Determine 
>  >  >  >

Furlough Days Assigned  

     

X

FTE

=

# of Days


X 8 

=


# of Hours


A-Basis and H-Basis

Total furlough period is 181 days (01/01/21-06/30/21)

Proration: # of days employed / 181 days x furlough days assigned x FTE


C-Basis

Total furlough period is 136 days (01/01/21-05/16/21)

Proration: # of days employed / 136 days x furlough days assigned x FTE







Furlough summary (Group 1 and Group 2), deductions taken from each paycheck:

https://documentcloud.adobe.com/link/review?uri=urn:aaid:scds:US:464d3c4b-8469-4d3d-bd08-edfd1711c230

 

Furlough summary (Group 3), deductions taken as staff use furlough time:

https://documentcloud.adobe.com/link/review?uri=urn:aaid:scds:US:7c3409cc-5587-428a-8c02-5c058c4dbdfd



Link to campus website: https://hr.wisc.edu/covid19/furlough/


If you have questions related to the content of this page, please contact ChoonYee Ho-Jonas (choonyee.hojonas@wisc.edu or 608-263-2314).



 





Keywords:furloughs, logging furloughs, how many days of furlough do I have to take?, L&S furloughs, required time off, COVID-19, how do I approve furloughs?, UW-Madison furloughs, L&S furloughs   Doc ID:29356
Owner:ChoonYee H.Group:L&S Administrative Gateway
Created:2013-04-08 12:34 CSTUpdated:2021-01-19 10:29 CST
Sites:L&S Administrative Gateway
Feedback:  0   1