IRB Meetings

This document describes the conduct of UW-Madison IRB meetings.

  1. UW-Madison assures that IRB members have sufficient time before meeting to review research study materials.

  2. For an IRB meeting to be properly convened, a quorum must exist.

    1. A quorum for IRB meetings is:

      1. A simple majority of the IRB’s voting members, and the presence of at least one member whose primary concerns are in nonscientific areas.

      2. When the convened IRB reviews certain types of submissions in the case of federally supported research involving prisoners, the prisoner representative must be present as a voting member. A prisoner representative is counted for quorum purposes only when a prisoner research study requiring the presence of the prisoner representative is reviewed by the convened IRB.

    2. If quorum fails during a meeting, the IRB cannot take further actions or votes until the quorum is restored.

      1. An IRB can lose its quorum when members with a conflict of interest leave the room for deliberation and voting on a research protocol.

      2. No action is taken on the protocol until quorum is restored.

    3. An IRB member who is unable to be present at the convened meeting may participate by videoconference or conference call and be counted as part of the quorum.

    4. Alternate members of each IRB serve as substitutes for those primary members designated on the IRB roster. When serving on a convened IRB as substitute for a designated primary IRB member, an alternate has full voting rights and all the responsibilities of a primary member.

      1. If both a member and that member’s designated alternate attend a meeting, only one of the two may vote. In these cases, the IRB minutes will reflect who is attending as a voting member.

    5. IRB staff monitor the members present at convened meetings and determine that meetings are and remain appropriately convened.

  3. For research to be approved by the convened IRB, it must receive the approval of a simple majority of those IRB members present at the meeting.

    1. IRB chairs are voting members.

Adopted By: All Campus IRB
Adoption Date: November 10, 2005
Revised By: HRPP Advisory Committee
Revision Date: March 1, 2012
Revised by By: Cross Campus Human Research Protection Program Advisory (HRPP) Advisory Committee
Revision Date: December 11, 2014
Revision Date: November 7, 2019

Copyright © 2014 University of Wisconsin System Board of Regents

Keywords:meetings full IRB expedited review exemptions voting quorum vote chair vice chair technology agenda   Doc ID:29467
Owner:Travis D.Group:VCRGE and Graduate School
Created:2013-04-15 13:10 CDTUpdated:2019-11-12 16:23 CDT
Sites:VCRGE and Graduate School
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