L&S recognizes that sabbatical leave is an important time for faculty development and research.  Faculty on sabbatical may be paid for certain non-salary related expenses.  The sabbatical leave request/approval documentation must outline all non-salary related expenses and how they will be funded.

L&S Non-Salary Sabbatical Guidelines

As of July, 2025, the above L&S Non-Salary Sabbatical Guidelines are in place.  Campus has no written guidance on this, but the guidelines have been approved by UW-Madison Campus HR and Finance areas.  We continue to work on a workflow for review of the funding associated with expenses that will pass through the UW to ensure the source allows sabbatical expenses.  This site will be posted with further information in the future.  Until that time, please continue to reach out to Michele Gundrum for the prior approval that Campus policy requires.

A special reminder that as of July, 2025, the accountable plan 90 rule has changed to no longer default to 90 days from the last date of travel for the calculation.  It remains at 90 days for the last date of travel for registration fees, airfare and lodging.  All other travel expenses are 90 days from the date of the expense.  If you have expenses at the beginning of a longer trip, you will want to submit the intake form earlier to avoid being taxed on the expenses.

If a faculty member has an existing grant/award that would allow travel/living expenses, we'll seek RSP's approval to make sure we are in compliance with the granting agency (again, prior to incurring these expenses).

OHR Faculty Sabbatical Leave Program