Microsoft 365 (Thunderbird) - Create/Delete Filters

A filter is a quick and easy way to sort or organize your email. Create a filter to send incoming messages to a specific folder, to mark with a specific tag or other convenient options.

Office 365 Team Junk Mail Filtering Recommendation: It is the recommendation of the Office 365 team for users to disable all local client (Outlook, Apple Mail, etc.) automated junk mail filters and local client rules/filters in Office 365. For UW-Madison users, many clients will have local junk mail filtering disabled entirely. All rules/filters should be created in Outlook on the web. Please refer to our Microsoft 365 (Outlook on the web | Outlook for Windows/MacOS) - Using Inbox Rules document.
Create a Filter
  1. Open Thunderbird
  2. Click the Menu button to the right of the search bar (three horizontal lines) 
  3. Highlight Message Filters then click Message Filters

    message filters selectionr

  4. A pop up box will open with a list of current filters (if any)

    filter listing

  5. Choose New...

    click New button

  6. Enter a name for your filter in the Filter name field

    filter name entry

  7. Set what you'd like to filter for with the following options

    filter options screen

    • Subject - Words in the subject field
    • Sender - Who sent the email
    • Body - The text of the email
    • Date - The specific date you received the email
    • Priority - Important, unimportant or other
    • To - Who the email is to
    • Cc - Who else was copied on the email
    • Age in Days
    • Size
    • Tags
  8. Set how to filter

    filter actions

    • Contains - Words entered are contained in the parameter chosen
    • Doesn't Contain - Words entered are not contained in the parameter chosen
    • Is - e.g. Sender IS
    • Isn't - e.g. Sender ISN'T
    • Begins with 
    • Ends with
  9. Set what you want Thunderbird to do with emails that match your filter

    filter destination/processing action

    • Move message to - moves message to a folder, including trash
    • Copy message to - creates a copy of a message to a folder
    • Forward message to - forwards to message to a folder or additional account added in Thunderbird
    • Add star
    • Set priority
    • Tag Message
    • Set Junk Status
    • Delete message
  10. When your filter is set, click OK. Now when messages arrive that match your filter, they will be treated with the action you added.
Create a quick filter
  1. A quick filter allows you to quickly filter emails in one folder by read status, star status, sender, tag and attachment status and/or specific text
  2. Open Thunderbird
  3. Select the folder you wish to quick filter
  4. Click on Quick Filter from the top menu

    Quick Filter selection

  5. Click any quick option icons to filter by or add text into the Filter these messages... field

    Quick Filter action selection

  6. Hit Return
  7. Thunderbird will quickly list all the emails that match your request in the folder you have selected

See Also:

Keywords:office 365 0365 microsoft rules inbox filters filtering junk mail spam folder mozilla tb   Doc ID:39669
Owner:Help Desk KB Team .Group:DoIT Help Desk
Created:2014-04-30 10:36 CSTUpdated:2023-02-02 14:25 CST
Sites:DoIT Help Desk
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