Kaltura - How to change publication settings to media and channels in Kaltura MediaSpace (UW-Madison)

This is a tutorial on how to change publication settings to media and channels in MediaSpace.

Overview of publication settings

Publishing an item in MediaSpace designates where that item will be located and who will be able to view it. Media can be published as private or as unlisted, or to categories and/or channels. Categories are administrator-created containers. They are located in the navigation bar of mediaspace.wisc.edu. Channels are user-created collections that are personally managed. All channels can be accessed through the "Channels" link in the navigation bar, while your personal channels can be accessed by clicking the user icon (in the upper right), then "My Channels".

Publishing your media

Individual Media Publishing

  1. Launch Chrome or Firefox and go to Kaltura MediaSpace: mediaspace.wisc.edu. If you need more information on how to log in to MediaSpace please see Kaltura - How to Log in to Kaltura MediaSpace (UW-Madison) .
  2. Click on your name or the person silhouette icon in the upper right corner and click My Media:
    Screenshot showing the user having clicked their user icon in Kaltura MediaSpace with the cursor hovering over the drop-down menu option "My Media".
  3. Search for or scroll until you find the video you want to edit. Click on the media item's thumbnail.
  4. Click on the Actions button and select +Publish
    A screenshot showing the Kaltura MediaSpace actions drop-down menu. The cursor is over the "+Publish" menu option which is outlined in orange.
  5. Choose your desired publish option:
    Private
    - content is only visible to owner, co-editor, and co-publisher
    Unlisted
    - any user with the URL can view the video. Media cannot be both unlisted and published to a category/channel. Be careful about publishing media as unlisted - users can copy and share links to unlisted media. Do not use it with media with copyrighted material in it.
    Published - content is accessible based on the permission of the designated category or channel.
  6. Click Save to set that option. You may change these publication settings (alternatively called entitlements) at any time.
    A screenshot showing the Kaltura MediaSpace publishing options. A "5" is next to options for "Private", "Unlisted", and "Published". A "6" is next to the "Save" button.

Bulk publishing

  1. Launch Chrome or Firefox and go to Kaltura MediaSpace: mediaspace.wisc.edu. If you need more information on how to log in to MediaSpace please see Kaltura - How to Log in to Kaltura MediaSpace (UW-Madison) .
  2. Click on your name or the person silhouette icon in the upper right corner and click My Media.
  3. Select the check boxes to the left of each media item you want to publish; selecting the check box at the top of the page will check all items.
  4. Follow steps 2 through 5 in the above directions.

Category and channel settings

When creating a New Channel in Kaltura MediaSpace you will need to select a Privacy setting. More information is available in Kaltura's document Creating and Managing Channels in Kaltura MediaSpace. These setting are described below.

Privacy Setting Category Channel
Open Anyone can view content (including anonymous users), but only admin role users and category members can contribute content. All logged in users can view content, but only admin-role users and channel members can contribute content.
Restricted All logged in users can view content, but only Category members can contribute content. All logged in users can view content, but only channel members can contribute content.
Private Only Category members can view and contribute content. Note: Sub categories under a private category will be visible only to members of those sub categories Only channel members can view and contribute content.
Shared Repository N/A Only channel members can view and contribute content; content may be published to other channels, according to publishing entitlements.
Public, Restricted
N/A (The content in categories is publicly visible when categories are set to "Open".) Anyone can view content (including anonymous not logged-in users). Only channel members can contribute content according to their publishing entitlement

Selecting privacy setting on a channel

  1. Click your name in the upper right and choose My Channels:
    A screenshot showing the user having clicked on their username in the upper right corner of Kaltura MediaSpace. The cursor hovers over "My Channels" which has been outlined in red to point it out.
  2. Click Create Channel or mouse over an existing channel and click the pencil icon in the lower left an existing channel to edit its publishing settings.
  3. Select an appropriate Privacy setting:
    Open - All logged in users can view content, but only admin-role users and channel members can contribute content.
    Restricted - All logged in users can view content, but only channel members can contribute content.
    Private - Only channel members can view and contribute content.
    Shared Repository - Only channel members can view and contribute content; content may be published to other channels, according to publishing entitlements.
    Public, Restricted - Anyone can view content (including anonymous not logged-in users). Only channel members can contribute content according to their publishing entitlement
  4. Select Options. Options include:
    • Moderate content (Media will not appear in channel until approved by channel manager) -
    • Enable comments in channel -Users with access to the channel can comment in it.
    • Enable subscription to channel -
  5. Select Categories you want to include the category in if you have access to a category. Most users do not have access to categories.
  6. Click the Save button:
    Placeholder text




Keywords:Kaltura publication settings mediaspace video file media space publish learn learn@uw private privacy unlisted restrict require login permissions permission rights media   Doc ID:42488
Owner:Learn@UW Madison .Group:Learn@UW-Madison
Created:2014-08-05 11:26 CDTUpdated:2020-03-30 09:30 CDT
Sites:DoIT Help Desk, Learn@UW-Madison
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