Processing an ICI Event for Deferred Enrollment in HRS


This document will take you through the process of entering the enrollments for employees who applied for Deferred Income Continuation Insurance into HRS.

Process Considerations:

  • This process is NOT used for New Hires and Evidence of Insurability
  • University Staff should be enrolled before the first bi-weekly April pay confirmation (these employees should be processed first)
  • Faculty/Academic Staff/Limited Appointment (FA/AS/LI) staff should be enrolled before the monthly April pay confirmation

You may click on the links below to navigate directly to a section:


1. Navigate to: Benefits > Manage Automated Enrollment > Events > On-Demand Event Maintenance

2. Enter the employee's Empl ID (or other search criteria to find them) and click Search.

3. An ICI Event will be Scheduled / Prepared for you.  Click the Election Entry button to enter or change the employee's enrollment. 
Election Entry Upd.
4. The Option Election screen for this employee will appear, with their current enrollments listed. Enter the following information: 
  • Enrollment Code = Change Benefit Plan
  • Enrollment Reason = ICI Annual Change
  • App Received = Enter the date the application is received from the employee.

Note: If any of these three fields are not completed, the Event will not process.

5. After entering the Enrollment Code, Enrollment Reason and App Received, click the Apply Enrollment Defaults button.

9.2 Enroll Code Reason
6. Enter the ICI enrollment information from the application by clicking the Option Code icon. (Refer to Plan Types, Benefit Plans, and Payroll Deductions Job Aid in HRS)  Choose the appropriate Enrollment Plan based on the employee's Empl_Class:
  • Category University Staff 
  • Elimination Period FA/AS/LI
9.2 Option Code

7. Once you have made your changes, scroll to the bottom and click Save.

8. On the On-Demand screen, click the Finalize/Apply Defaults button and then the Validate/Finalize button.

9.2 Validate Finalize

9. You will receive a pop-up message notifying you that the process has been completed successfully. Click OK.

10. If you have a FA/AS/LI C-Basis employee, you will need to manually add this person to the Prepay Deduction Review page to ensure deductions are taken for the summer months. Refer to Deduction Prepay Process (Part I: Deduct Money for Insurance in Anticipation of a Leave) in HRS .

Additional Resources

Related KBs:

Get Help

  • Click HERE to contact UW Shared Services - Service Operations Department or HERE for the UWSS IT HelpDesk if you have any issues with these instructions

Keywords:HRS Benefits Benefit Administration BAS Activity Table ADM Event training BN, Benefits BN, Benefits   Doc ID:45722
Owner:Joanna B.Group:UW–Shared Services
Created:2014-12-18 09:45 CDTUpdated:2020-07-24 10:56 CDT
Sites:Human Resource System (HRS), UW-La Crosse, UW–Shared Services
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