Driver Authorization
This document provides information for obtaining driver authorization. This is needed to rent or drive a UW/State Fleet vehicle. It is also needed to get reimbursed for driving a personal vehicle and/or parking fees while on University business.
Audience
- Entomology, Plant Pathology, and Forest & Wildlife faculty, students, staff and volunteers; Hub staff
Overview
In order to be covered by the State's Liability Protection while driving on University business, all UW-Madison Faculty, Staff, Student, TE and Volunteer drivers must be approved through the State of Wisconsin Enterprise Vehicle System, prior to departing on University business.
Regardless of whether you are driving your personal vehicle, Car Fleet or DOA vehicle, or rental vehicle, all potential drivers must complete the appropriate driver authorization information.
Resources
- UW Driver Authorization information - Business Services website
- State of Wisconsin Enterprise Vehicle System (fleet portal)
Specific Important Information
Approved drivers are added to the Approved Driver Database database as follows:
| Category | Maximum Length | Notes |
|---|---|---|
| Faculty/Staff | Indefinitely Exception: if you hold an out-of-state license, six months |
|
| Temporary Employees (TE's) | Two years | |
| Students/Volunteers | One year or duration of a trip | |
| Honorary Associates/Fellows | One year | must apply as Volunteers |
| Emeritus | One year | must apply as Volunteers |
Questions
- Please contact the Department Administrator.