Driver Authorization
Audience
- Entomology, Plant Pathology, and Forest & Wildlife faculty, students, staff and volunteers; Hub staff
Overview
In order to be covered by the State's Liability Protection while driving on University business, all UW-Madison Faculty, Staff, Student, LTE and Volunteer drivers must be approved through the State of Wisconsin Enterprise Vehicle System, prior to departing on University business.
Regardless of whether you are driving your personal vehicle, Car Fleet or DOA vehicle, or rental vehicle, all potential drivers must complete the appropriate driver authorization information.
Resources
- UW Driver Authorization information - Business Services website
- State of Wisconsin Enterprise Vehicle System (fleet portal)
Specific Important Information
Approved drivers are added to the Approved Driver Database database as follows:
| Category | Maximum Length | Notes |
|---|---|---|
| Faculty/Staff | Indefinitely Exception: if you hold an out-of-state license, six months |
|
| Temporary Employees (TE's) | Two years | |
| Students/Volunteers | One year or duration of a trip | |
| Honorary Associates/Fellows | One year | must apply as Volunteers |
| Emeritus | One year | must apply as Volunteers |
Out of State Driver’s License or Less than Two Years Driving History
Drivers with an out of state driver’s license, must provide a driving abstract from that state showing the last two years driving history and their driver’s license. Wisconsin drivers with less than two years driving history, must also provide a driving abstract from the other state showing the last two years driving history and driver’s license. These documents need to be uploaded in the application. Only PDF files will be accepted.
Questions
- Please contact the Department Administrator.