EPD - Office 365 - Calendar - Using the Scheduling Assistant

How to schedule meetings utilizing the Scheduling Assistant feature in Office 365

Web Interface
  • Log into the Outlook Web App (OWA).

  • Switch from email to the calendar by clicking the calendar button in the lower left hand corner of the screen.

  • Select "New" at the upper left of the screen to create a new meeting.

  • A new window will open. Start typing Attendees' names in the box below "People" to see their schedules side by side. 

    • To reserve certain rooms, such as the Extension Building Conference Room in 831, the room must be added as an attendee. For example, type "EPD-Ext-831-Conf" into the attendees field, just as you would a person's name. Make sure the rooms you are reserving don't have conflicts! This means someone else has already booked the room at the time you have selected.
    • The Event Management Calendar must also be added as an attendee. Type "epd-event-mgmt" into the attendees field to add an event to the shared calendar.

  • Change the date and time of your meeting on the left, under "Details". Try to find a time that works for as many of your attendees as possible.

  • If you add a title for the event, attendees will be able to see the true name of the event, but on the public calendar, the event name will appear as the organizers name.
    • Example: "LDT Review of MMC online Module 1 Course Map Draft" will appear to attendees and "Katie Lennon" will appear on the public calendar.

  • Fill in the other fields as desired. When everything is ready, press "Send."

For more information, see [Link for document 84545 is unavailable at this time.] 

Keywords:EPD eHelp microsoft office 365 web client outlook web app help calendaring overview scheduling assistant owa o365 events planning availability meeting   Doc ID:52861
Owner:Paul M.Group:Engineering Professional Development - Department Resources
Created:2015-06-19 14:05 CDTUpdated:2019-07-30 16:01 CDT
Sites:Engineering Professional Development - Department Resources
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