Microsoft 365 - Free/Busy lookup between UW System/Schools/Colleges and UW Health
We continue to improve calendaring interoperability between different Office 365/Exchange systems across UW System campuses. You now have the ability to view free/busy (also known as calendar availability) information for scheduling purposes.
Important: the information in this document pertains to accounts in UW-Madison's Office 365 system and the external Office 365 systems mentioned below.
Which UW System/Schools/Colleges does this work with?
- UW-Eau Claire
- UW-Green Bay
- UW-La Crosse
- UW-River Falls
- UW-Stevens Point
- UW-Colleges & Extension
- UW-System Administration
Which other organizations does this work with?
- Morgridge Institute for Research
How do I access free/busy information of a user?
When creating/modifying a calendar event, add the address of the user (anyone from the above systems) to the attendee field - the information under this user's name/address will either show "free" or "busy" for the time designated in your event. This will allow you to view their availability prior to sending them the meeting request.
Can I subscribe or add the calendar of one of these users to my calendar view?
No. Since these users are external to UW-Madison's Office 365 system, the only way to subscribe or add the calendar to your calendar view is to have this user either share their calendar with you or provide a public link to you.
Can I share my calendar with a user which is external to UW-Madison's Office 365 system?
Yes. You can either use the calendar permissions or publishing processes to share your calendar with external users. Note: External users will only be able to view your calendar - they will not be able to edit any events.
- Free/Busy lookup is only available between UW-Madison's Office 365 and the systems above. The availability of this feature may not be an option between the systems listed above (e.g,. UW-Stout and UW-Extension).
- We continue to work with UW-Whitewater and UW-Oshkosh in setting up this calendaring partnership. Additionally, several of the UW-System institutions are in a state of transition to Office 365, so calendar free/busy lookups may not work with all recipients in those institutions.