Which UW System/Schools/Colleges does this work with?

• UW-Eau Claire
• UW-Green Bay
• UW-La Crosse
• UW-Milwaukee
• UW-Parkside
• UW-Platteville
• UW-River Falls
• UW-Stevens Point
• UW-Stout
• UW-Superior
• UW-Whitewater
• UW-Colleges & Extension
• UW-System Administration

Which other organizations does this work with?

• UW-Health
• Morgridge Institute for Research

How do I access free/busy information of a user?

When creating/modifying a calendar event, add the address of the user (anyone from the above systems) to the attendee field - the information under this user's name/address will either show "free" or "busy" for the time designated in your event. This will allow you to view their availability prior to sending them the meeting request.

Can I subscribe or add the calendar of one of these users to my calendar view?

No. Since these users are external to UW-Madison's Office 365 system, the only way to subscribe or add the calendar to your calendar view is to have this user either share their calendar with you or provide a public link to you.

Can I share my calendar with a user which is external to UW-Madison's Office 365 system?

Yes. You can either use the calendar permissions or publishing processes to share your calendar with external users. Note: External users will only be able to view your calendar - they will not be able to edit any events.

Important

• Free/Busy lookup is only available between UW-Madison's Office 365 and the systems above. The availability of this feature may not be an option between the systems listed above (e.g,. UW-Stout and UW-Extension).
• We continue to work with UW-Whitewater and UW-Oshkosh in setting up this calendaring partnership.  Additionally, several of the UW-System institutions are in a state of transition to Office 365, so calendar free/busy lookups may not work with all recipients in those institutions.