L&S Award Management: Award vs. Project Numbers
Quick explanation of differences between award and project numbers.
Project Numbers vs. Award IDProject Number = Seven character alpha-numeric code that identifies the spending account
This is part of the funding string: FUND/DEPT/PROJECT/PROGRAM/ACCOUNT CODE
Award ID = the code assigned to an incoming sponsored award, MSN + 6 digits, e.g. MSN123456
Only 144- and 133- projects have Award IDs. This number is usually the same as the original MSN number assigned by WISPER for the proposal. RSP usually refers to award number, not project number, so include it when you are communicating with RSP.
Award ID and Project Numbers
All incoming sponsored awards have award IDs. At least one project is set up within an award to allow spending, but some awards have more than one project. All sponsored (144- and 133-) projects are associated with one award. Projects are internal to UW and set up for the convenience of managing the award.
RSP may set up multiple projects within an award for various reasons. The overall award budget is divided among the various projects. Different projects can be assigned different Dept IDs, so an award that will be used by co-PIs in different departments could projects set up with spending edits for their specific departments. Different projects can be given different start and end dates within the overall date range of the award (e.g. you could set up a different project for each budget year, if that helps you manage the award). Projects can have different F&A rates, so, for example, NSF awards with participant support elements are set up with one project with regular F&A for the non-participant portion of the award, and a second project with 0% F&A for the participant support expenses.