How to request an Engineering Room

Step by step document on how to request an engineering meeting space.

To request a College of Engineering meeting space (conference room, lobby, etc), please do the following:

Open a web browser to the site:

https://uwmadison.ems.wisc.edu/VirtualEMS_UW/

Login with your campus NetID.

Click on the "Create A Reservation" Link to see the available options:

 
Select the Reservation Template that meets your needs (List of available templates may vary from the screen shot). Most rooms in Engineering can be requested with the "Request Engr Meeting Space" template. Click on the "book now" for the template of your choice:
 



This will bring up the Room Request form.  Enter the date and time for your event:




Select / update any search options from the default. Be sure to enter the number of people that will be attending so an appropriate sized room will be located.
 
 
 
Then click on the Search button to have the system locate a room that matches your options.


This will bring up a list of rooms that meet your specified filters. To see more information about a room (including room features and images), click on the room name:
 




To add a room that is open to your request, click on the "+" icon:
 
 
 
Confirm the number of people attending the meeting and the room setup type (most rooms will have only one option):
 
 
Next, click on the "Reservation Details" link
 
 
 
Now enter in all the details about your event. Any field with a "*" is a required field and must be entered.
 
 
  • NOTE: If you do not have anything populating in the Group field's dropdown, click on the Magnifying Glass icon to the right of the field.  This should pop up the window below.  Search for "UW Madison" and select the "UW Madison" group.  This will also auto-populate a few a the fields on the Reservation Details form

    UW Madison   UW Madison Non-Departmental
After entering all the information about your event, be sure to click on the "terms and conditions" link to review the room reservation policy:
 
 
Next, click that you agree to the policy and click the "Create Reservation" button to submit your request for review by CoE Staff. 
You may see a confirmation box stating the request has been submitted:
 
Confirm
 
 
You can review your requests by clicking on the "My Events" link. Your event will be "pending" until it is approved. While it is in the pending status, your event will not show up on the room schedule. 


Keywordsems room reservation request conference cae lab   Doc ID60661
OwnerJames D.GroupCAE
Created2016-02-10 14:29:02Updated2024-01-18 11:05:07
SitesComputer-Aided Engineering
Feedback  2   0