PPPC Agenda

February 26, 2016

1:30-2:30PM

304 Middleton Building

1. Introductions: We have a new committee, Dorothea Salo, joining us as well as two representatives from human resources, Patrick Sheehan (central HR) and Jason Jankoski (engineering HR), so we’ll start with a round of introductions.

2. Emeritus/Post Retirement Issue (ASPP Chapter 2.01.A.3.c): This is an item we’ve discussed previously and a former committee member, Jeanne Hendricks, worked on this before she left.  Slightly different language was presented to Assembly for a vote last May, and the Assembly sent it back for changes.  The changes below are for our consideration:

Current Language in ASPP Chapter 2.01.A.3.c

Emeritus.  This type of fixed-term terminal appointment is limited to unclassified staff who have retired; it may be renewed at the option of the employer without limitation.

Proposed Redline

EmeritusPost-retirement. This type of fixed-term terminal appointment positions held by retired academic staff are not subject to maximum appointment length limitations, and  is limited to unclassified staff who have retired; it may be renewed reappointed annually at the discretion of at the option of the employer without limitation.

Proposed Final Language

Post-retirement: Fixed-term terminal positions held by retired academic staff are not subject to the maximum appointment length limitations, and may be reappointed annually at the discretion of the employer.

3. Review of language to handle vote ties: This is also an issue PPPC has discussed previously and we have specific language for discussion (see below).  In addition to the specific language, we should consider whether the coin toss suggestion seems reasonable and who should vote in the event of a runoff election.

ASEC: (ASPP 14.12.A.7.d) :

i. Election shall be by secret ballot. Those candidates receiving the most votes from those submitting legal ballots shall be sufficient for election providing the provisions of 14.12.A.6.b. are met. If one of the top candidates is ineligible, the next eligible candidate with the most votes will be elected.

ii. The Assembly, the provost (or designee) and the Secretary of the Academic Staff shall ensure fair and impartial elections; shall certify the validity of all ballots; and shall tabulate and announce election results not later than 96 hours after the deadline for the return of ballots.

iii. If the election results in a tie that needs to be broken to determine the last person to be seated on the committee, a runoff election will be held between the tied candidates using the candidate’s original statement.  If the runoff election does not produce a winner, the winner is determined by a coin flip.

 

Standing Committees (ASPP 14.12. B.1.e, as an example):

iv. Election will be in the spring by ballot to Assembly representatives following the meeting at which the slate is presented. Those candidates receiving the most votes from all the valid ballots cast will fill the vacant positions providing the provisions of 14.12.B.1.c.i. are met. If one of the top candidates is ineligible, the next eligible candidate with the most votes will be elected.

v. If the election results in a tie that needs to be broke to determine the last person to be seated on the committee, a runoff election will be held between the tied candidates using the candidate’s original statement.  If the runoff election does not produce a winner, the winner is determined by a coin flip.

 

Assembly District Representatives (ASPP 13.02.D.2):

a. If the nominating procedure results in more than two nominees for a district, a primary election will be held not later than May 1. Voting will be by secret ballot, by district, and with only those persons belonging to the district being permitted to vote. The two candidates receiving the largest number of votes will be the final candidates.

b. The final election for district representation will be held not later than May 15. Voting will be by secret ballot, by district, with only those persons belonging to the district being permitted to vote. A majority of those voting will be sufficient to elect the representative for that district.

 c. The ASEC, the provost (or designee), and the Secretary of the Academic Staff shall ensure fair and impartial elections, shall certify the validity of all ballots, and shall tabulate and announce the election results no later than 96 hours after the deadline for the return of ballots.

d. If the nomination procedure results in only one nominee from a district, ASEC may appoint the unopposed candidate as the representative of the district without conducting an election.

e. If the election results in a tie and there were more than 2 people on the ballot, a runoff election will be held between the tied candidates using the candidate’s original statement.  If the election results in a tie and there are 2 people on the ballot, the winner is determined by a coin flip.

4. Rolling Review of ASPP: Time permitting, we will resume our rolling review of ASPP starting with Chapter 1, which seems a helpful place to start given how many new committee members we have.