Academic Staff Executive Committee Minutes 02-25-16
Approved 3-3-16
Members Present: Bruno Browning; Aaron Crandall; Trish Iaccarino; Sarah Kuba; Michael Moscicke; Heather McFadden, Chair; Robert Newsom; Kevin Niemi; Deb Shapiro
Guests: Michael Bernard-Donals, Lindsey Stoddard Cameron, Russell Dimond, Brooke Norsted, Patrick Sheehan, Jake Smith
The meeting was called to order at 2:04 p.m.
The minutes of February 18, 2016, were approved.
General Reports
• Chair Heather McFadden mentioned there was an anti-Semitic incident in the dorms. As a result a listening session was held for students and approximately 200 attended. The shared governance values statement is going to all large governance bodies in March for feedback. The bodies are expected to vote on the statement in April. The changes ASEC suggested to the language of the proposed budget committee were accepted by the University Committee.
• Secretary of the Academic Staff Heather Daniels reported the Communications Committee will be presenting a poster at this year’s Showcase on how to get involved in governance. A new student graphic designer will be starting in the office to complete some design projects. Everyone seems to be in favor of streaming Assembly meetings. Heather D. still needs to run this idea past the Provost for her input. Heather D. has submitted a request for additional funds to cover the rest of the committee tracking database project that is being done by DoIT. The Professional Development and Recognition Committee has secured 5 free courses from the Dept. of Engineering Professional Development to be offered to academic staff as part of the Executive Education Grant Program. This grant program will be sent out next week. Finally, Heather D. and Jake will be working on a new handout for academic staff explaining the different ways academic staff can be involved in governance.
Liaison Report
• Aaron Crandall reported that the Campus Planning Committee saw the preliminary Campus Master Plan this morning. The plan continues to be refined. There was discussion about how to deal with runoff issues without utilizing existing green space and also the possibility of a bridge at the intersection of Linden and Charter.
Guest: Michael Bernard-Donals
Michael discussed faculty and staff compensation with ASEC. The questions discussed included how to use internal allocation to fund future pay plans, and how to use central funds to encourage school/college/divisions to use some of their funds for pay plans. The block grants that were tried this year is one method. Another method is to look at salaries versus peers and do targeted exercises to bring salaries in departments up to within 5% of the median. There is currently no data available for staff salaries. Another method would be to conduct a rolling exercise like the Critical Compensation Fund over a period of three years so that everyone would be covered during the three-year period.
Guests: Lindsey Stoddard Cameron, Brooke Norsted and Patrick Sheehan, Ad Hoc Committee on Children in the Workplace
ASEC reviewed the policy on Children in the Workplace that was developed by the committee. The policy was developed due to a request from UW System. The policy applies to employees who bring their children to the workplace. It does not apply when employees are bringing children to campus for a camp or campus childcare, etc. Both the employee and management have responsibilities if a child comes to campus. The Assembly will vote on the policy in March.
Business
• WISELI Survey
ASEC looked at the faculty survey and began modifying it so academic staff could be the target audience. ASEC will reach out to discuss the survey with WISELI once the survey has been modified.
• March Assembly Agenda
ASEC reviewed a draft agenda, which will be approved next week. There was a discussion about who would make motions for the various items of business. At this point, there are two memorial resolutions, 2 guests (Campus Master Plan and Ad Hoc Committee on Children in the Workplace), 1 report (Ad Hoc Committee on Titling and Compensation), 4 voting items (ASPP Changes for ASEC terms, Children in Workplace Policy, Recommendations from Ad Hoc Committee on Instruction Titles, Recommendations from Ad Hoc Committee on Titling and Compensation) and one discussion item (Shared Governance Values Statement).
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to discuss nominations to the Ad Hoc Committee on Research Misconduct. (Shapiro). Seconded. Approved.
Motion to convene in Open Session (Browning). Seconded. Approved.
Business
• Motion to nominate Heather Daniels to the Ad Hoc Committee on Research Misconduct (Newsom). Seconded. Approved.
Meeting adjourned at 4:08 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff
ASEC Minutes
2:00 – 4:30 p.m. Thursday, February 25, 2016
67 Bascom Hall
2:00 – 4:30 p.m. Thursday, February 25, 2016
67 Bascom Hall
Members Present: Bruno Browning; Aaron Crandall; Trish Iaccarino; Sarah Kuba; Michael Moscicke; Heather McFadden, Chair; Robert Newsom; Kevin Niemi; Deb Shapiro
Guests: Michael Bernard-Donals, Lindsey Stoddard Cameron, Russell Dimond, Brooke Norsted, Patrick Sheehan, Jake Smith
The meeting was called to order at 2:04 p.m.
The minutes of February 18, 2016, were approved.
General Reports
• Chair Heather McFadden mentioned there was an anti-Semitic incident in the dorms. As a result a listening session was held for students and approximately 200 attended. The shared governance values statement is going to all large governance bodies in March for feedback. The bodies are expected to vote on the statement in April. The changes ASEC suggested to the language of the proposed budget committee were accepted by the University Committee.
• Secretary of the Academic Staff Heather Daniels reported the Communications Committee will be presenting a poster at this year’s Showcase on how to get involved in governance. A new student graphic designer will be starting in the office to complete some design projects. Everyone seems to be in favor of streaming Assembly meetings. Heather D. still needs to run this idea past the Provost for her input. Heather D. has submitted a request for additional funds to cover the rest of the committee tracking database project that is being done by DoIT. The Professional Development and Recognition Committee has secured 5 free courses from the Dept. of Engineering Professional Development to be offered to academic staff as part of the Executive Education Grant Program. This grant program will be sent out next week. Finally, Heather D. and Jake will be working on a new handout for academic staff explaining the different ways academic staff can be involved in governance.
Liaison Report
• Aaron Crandall reported that the Campus Planning Committee saw the preliminary Campus Master Plan this morning. The plan continues to be refined. There was discussion about how to deal with runoff issues without utilizing existing green space and also the possibility of a bridge at the intersection of Linden and Charter.
Guest: Michael Bernard-Donals
Michael discussed faculty and staff compensation with ASEC. The questions discussed included how to use internal allocation to fund future pay plans, and how to use central funds to encourage school/college/divisions to use some of their funds for pay plans. The block grants that were tried this year is one method. Another method is to look at salaries versus peers and do targeted exercises to bring salaries in departments up to within 5% of the median. There is currently no data available for staff salaries. Another method would be to conduct a rolling exercise like the Critical Compensation Fund over a period of three years so that everyone would be covered during the three-year period.
Guests: Lindsey Stoddard Cameron, Brooke Norsted and Patrick Sheehan, Ad Hoc Committee on Children in the Workplace
ASEC reviewed the policy on Children in the Workplace that was developed by the committee. The policy was developed due to a request from UW System. The policy applies to employees who bring their children to the workplace. It does not apply when employees are bringing children to campus for a camp or campus childcare, etc. Both the employee and management have responsibilities if a child comes to campus. The Assembly will vote on the policy in March.
Business
• WISELI Survey
ASEC looked at the faculty survey and began modifying it so academic staff could be the target audience. ASEC will reach out to discuss the survey with WISELI once the survey has been modified.
• March Assembly Agenda
ASEC reviewed a draft agenda, which will be approved next week. There was a discussion about who would make motions for the various items of business. At this point, there are two memorial resolutions, 2 guests (Campus Master Plan and Ad Hoc Committee on Children in the Workplace), 1 report (Ad Hoc Committee on Titling and Compensation), 4 voting items (ASPP Changes for ASEC terms, Children in Workplace Policy, Recommendations from Ad Hoc Committee on Instruction Titles, Recommendations from Ad Hoc Committee on Titling and Compensation) and one discussion item (Shared Governance Values Statement).
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to discuss nominations to the Ad Hoc Committee on Research Misconduct. (Shapiro). Seconded. Approved.
Motion to convene in Open Session (Browning). Seconded. Approved.
Business
• Motion to nominate Heather Daniels to the Ad Hoc Committee on Research Misconduct (Newsom). Seconded. Approved.
Meeting adjourned at 4:08 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff