IRB Insider

Education and Social/Behavioral Science Institutional Review Board (ED/SBS IRB) Newsletter, IRB Insider / Volume 4, Issue 3, May 2016

Write Consent Forms B-R-O-A-D-L-Y

As most researchers are aware, it is often the expectation of federal (and other) funding agencies that researchers incorporate into their study design the ability to share academic data with other researchers.  Therefore, it is important for Study Teams to carefully review consent form language to ensure that the consent is written broadly enough to allow for the potential of future data sharing.

Additionally, the IRB has had a flood of student researchers who have realized part way through the study that they need to employ a professional transcription service to aid in transcribing audio files.  Again, if consent forms are written very narrowly (e.g., "Only the PI and student researcher will ever access the audio file.") then submitting a Change of Protocol to add a transcription service will be problematic, resulting in the need to revise the consent form and, possibly, to reconsent previous participants.

Examples of appropriately broad consent form text:

"Data may be shared with other collaborators for future research purposes."

"Audio recordings will be transcribed by approved personnel."

AAHRPP Re-accreditation

UW-Madison's Human Research Protection Program (HRPP) has been accredited by Association for the Accreditation of Human Research Protection Programs (AAHRPP) since 2008 (re-accredited in 2011).  AAHRPP accreditation indicates that our institution follows the highest standards for ethics, quality, and human participant protections.  We are currently undergoing AAHRPP re-accreditation and will have a site visit from AAHRPP later this year, likely in August.  Many individuals, including IRB staff, IRB members, PIs, Study Coordinators, and students, will be involved in this site visit and the HRPP and IRB offices will assist in preparing all those involved.

Blocked from Submitting a Change of Protocol?

A fairly common question from study teams is why the option to create a Change or Personnel Change is not available to them under their Activities in ARROW.

In most cases, the reason is either:
  • A Change or Personnel Change is already open and/or under review by the IRB.  Only one Change application can be open at a time.  If one of these changes has been initiated, but never completed or submitted, the option to create a new Change or Personnel Change will not be available.
  • The study is Expired or Closed.  Study teams will need to complete a Continuing Review and wait for re-approval of the study before the option to submit a Change will become available.

Open for Business!

The ED/SBS IRB office operates all 12 months of the year; we do not close down for the summer!  Researchers are welcome to email, call, schedule an individual appointment, or stop in our office during drop-in hours (see times below).  Our contact information can be found here.

Have Questions?  The ED/SBS IRB staff are here to help!

Whether you have questions about a specific protocol, have general questions, or need help getting started, there are many ways to contact the ED/SBS IRB office.
  • For questions regarding a specific protocol, contact the assigned Staff Reviewer.  Instructions for identifying the Staff Reviewer are located here.
  • Drop-in hours are every Wednesday from 2:00-3:00 p.m. and Thursday from 10:00-11:00 a.m.  The IRB staff are located on the 3rd floor of Lathrop Hall (take the west elevator or stairs).
  • Individual appointments can be scheduled throughout the week.  Contact an IRB staff member to schedule an appointment.  Contact information is available here.
  • For questions about ARROW, email
  • To schedule an Outreach Session for your class, department, or group to learn more about the IRB, visit the Outreach Sessions page of our website.
  • The ED/SBS IRB Office KnowledgeBase is a great resource for researchers and includes FAQs, guidance documents, information for new researchers, and much more!

Keywords:newsletter, updates, insider, IRB   Doc ID:63136
Owner:Kamie L.Group:Education and Social/Behavioral Science IRB
Created:2016-05-03 15:42 CDTUpdated:2018-10-16 14:49 CDT
Sites:Education and Social/Behavioral Science IRB, VCRGE and Graduate School
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