Office 365 (Outlook on the web | Outlook for Windows/Mac) - Accessing a Published/External/Internet Calendar

This document will explain how to access a published/external/internet calendar.

Select your client below:

  •  Accessing a published/external/internet calendar in Outlook on the web:
    • Note: If you've received an email invitation to a calendar, you can select the link in the email invitation to add the calendar to your calendar view.

      You can also go to your Calendar to add a calendar (an internal person or external calendar) to your view.

      1. Click where you see Import Calendar on the left hand side.
      2. Select From web on the left hand side of the pop-up. Note: To add another Office 365 calendar (user or resource), select From directory.
      3. After you've entered the desired calendar or URL, select Import to add the calendar.
      4. The calendar will be added to your list of calendars.

  •  Accessing a published/external/internet in Outlook for Windows:
    • Once you have an external link:

      1. Start Outlook.
      2. From within 'File' tab/menu, select "Info | Account Settings | Account Settings".
      3. Click on the "Internet Calendars" tab.
      4. Click on the New button.
      5. Enter the link. Click the Add button.
      6. Enter a label for this share within the "Folder Name:" field and click OK button.
      7. Click Close button to close the "Account Settings" window.
      8. To view this data, go to your calendar view and place a check mark within the box next to this share name you created under the "Other Calendars" section.

      Outlook will reload this link/subscription each time you restart Outlook. These subscriptions are "read-only". If you edit any item in Outlook, those changes will NOT be reflected/saved.

      "Your mileage may vary" with the ability of 3rd party applications to be able to parse the iCalendar data properly.

  •  Accessing a published/external/internet in Outlook for Mac:
    • Currently, Outlook 2016 for Mac (and 2011) does not have the ability to subscribe to an external calendar. Microsoft is aware of this issue and we hope that they provide this feature in a future update to the application.

      But, there is a work around. You can use Outlook on the web to subscribe to an external calendar. Once subscribed via Outlook on the web, the next time you start Outlook 2016 for Mac/2011, the subscribed calendar will appear within your calendar view.

      Use the above instructions for Outlook on the web to subscribe to an external calendar.

Keywords:publish calendar internet calendar office 365 o365 microsoft office365 o365 share calendar public permission outlook publish owa outlook 2016 2019 proplus windows mac outlook web app outlook on the web sharing publishing public url office o365 microsoft shares sharing access rights read write editor delegate full mailbox free busy folders calendars emails owner netid users mailboxes service accounts linking send as on behalf of external internet publish access owner none contributor reviewer non-editing author publishing editor editor publishing author author custom availability only limited details full details editor delegate   Doc ID:63474
Owner:O365 S.Group:Office 365
Created:2016-05-18 08:48 CSTUpdated:2020-09-09 14:12 CST
Sites:DoIT Help Desk, DoIT Tech Store, Office 365, UW Platteville
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