Academic Staff Executive Committee Minutes 10-27-16

Approved 11-3-16
ASEC Minutes
2:00 – 4:30 p.m. Thursday, October 27, 2016
52 Bascom Hall

Members Present:  Bruno Browning; Aaron Crandall; Sarah Kuba; Michael Moscicke; Robert Newsom; Deb Shapiro

Guests: Charlie Hoslet, Sarah Mangelsdorf, Jake Smith

The meeting was called to order at 2:03 p.m.

The minutes of October 20, 2016, were approved.

Guest: Charlie Hoslet, Vice Chancellor for University Relations
Charlie Hoslet provided ASEC with an overview of the multi-faceted campaign in regards to the next biennial budget.  The overall theme is “It’s time to reinvest in UW.”  The Project 72 campaign from the Wisconsin Alumni Association will target programs or alumni in each of the 72 counties and highlight them in media buys.  There is also a multi-media campaign including television, radio, and social media.  These are not being funded by state dollars.  There are programs to step up statewide outreach including chancellor visits, engagement with Board of Visitors, Faculty Hometown Engagement program, and Speakers Bureau.  In addition, UW-Madison is reaching out to policymakers.  There will be a UW System-wide Alumni Lobby Day in mid-April.

Crystal Potts, who currently serves as Chief of Staff for Senator Howard Marklein, has been hired as the new state relations director.  

Charlie provided some thoughts regarding the open letter that ASEC has been discussing.  He encouraged ASEC to do something that would reach people outside of Dane County.  

Guest: Sarah Mangelsdorf, Provost
Sarah Mangelsdorf reported that she has not received feedback on the draft Consensual Relationships Policy.  ASEC discussed with the Provost the idea of a pay plan resolution for the Assembly.

Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to discuss an appointment to the HLC Accreditation Advisory Team (Crandall). Seconded. Approved.

Motion to Convene in Open Session (Moscicke). Seconded. Approved.

General Reports
Vice Chair Bruno Browning reported that he and Heather met with Mark Walters, Patrick Sheehan, and Don Schutt from the Office of Human Resources.  They discussed cases regarding performance reviews consisting only of anonymous surveys.  Patrick has also heard concerns about this and is actively looking at how to deal with this issue.  The discipline of Teaching Assistants (TAs) was also discussed.  UW-Madison is currently using the contract language regarding this and hopes to move this language into a policy.  Patrick is working on this and hopes to have it completed in the spring.

Secretary of the Academic Staff Heather Daniels said professional development grants needed to be submitted by Friday, October 21.  A total of 84 grants were submitted, which ties the largest number.  Heather reported she gave a presentation on shared governance to the Wisconsin Veterinary Diagnostic Laboratory along with someone from the university staff.  The CASI brown bag was held.  The main purpose was to share the snapshots developed by the Secretary of the Academic Staff office as well as give time to CASI reps to share ideas and information.  Lastly, Heather reported that she has heard anecdotally that some supervisors and academic staff in SMPH did not hear about the performance bonus fund until the deadline had passed for departments to submit individuals for consideration.  

Liaison Reports
Summer Term Steering Committee-Deb Shapiro reported that a paper from this committee will be submitted to the Chancellor and Provost before the end of the semester.

SMPH CASI-Aaron Crandall said the CASI is looking to stagger terms.  They also discussed the SMPH town hall meeting and looked at the snapshot regarding professional development grants.

Campus Planning Committee-Aaron Crandall reported that the committee looked at the list of capital projects submitted by the Board of Regents to the state for the biennial budget process.  The list did not include the ROTC building.  It did include renovations for a parking ramp for Vet Med, Greenhouses for CALS and steam tunnels.  The schedule for the campus master plan is a bit behind.

•    Appointment
     Motion to appoint Deb Shapiro to the HLC Accreditation Advisory Team (Crandall). Seconded. Approved.
•    UW System Consensual Relationship Policy
     ASEC directed Heather to ask the Provost whether the policy would be considered/covered under Human Resources.  If not, ASEC will discuss the policy further next week and give suggestions.
•    Open Letter to Wisconsin Taxpayers
     ASEC agreed to have Kevin put the idea of letters to the editor in his chair report at the Assembly meeting and also bring it up again at the UW System Reps group.
•    Resolution Regarding Pay Plan
     ASEC changed some language in the resolution and will revisit the language next week including the therefore clause, which specifies the percentages being requested by the Assembly.
•    November Assembly Agenda
     ASEC removed the open letter from the agenda.
•    Topics for Provost and Vice Chancellor
     Vice Chancellor-Amazon Pickup Point
     Provost-Dean’s Reviews

Meeting adjourned at 4:28 p.m.

Minutes submitted by Heather Daniels, Secretary of the Academic Staff

KeywordsASEC Minutes   Doc ID68443
OwnerLesley F.GroupThe Office of the Secretary/ Academic Staff
Created2016-11-08 11:40:56Updated2016-11-08 11:45:40
SitesThe Office of the Secretary/ Academic Staff
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