HS-IRBs News November 2016
Health Sciences and Minimal Risk IRBs, IRB News / Volume 8, Number 11, November 2016
Upcoming Workshop: Post-IRB Approval Submissions and Post-Approval MonitoringA new workshop for researchers is being offered by the campus Post-Approval Monitoring (PAM) program in partnership with the Health Sciences IRBs office. This session will begin with HS IRBs staff discussing the what, when, and how of IRB submissions that occur after IRB approval (i.e., continuing review, change of protocol, closure, and reportable events). PAM representatives will give an overview of the program and discuss the most common findings from PAM Reviews.
- Tuesday, December 6th - 11 AM to 12 PM, CSC Room G5/113 - Registration available here.
HS-IRBs Office ClosuresThe HS IRBs Office will be closed or have limited coverage the following days in November:
- November 24th: The office will be closed in observance of the Thanksgiving holiday with no coverage, including for ARROW.
- November 25th: The office will be closed. Limited coverage for urgent HS-IRBs and ARROW issues will be provided from 9AM to 3PM only by email via firstname.lastname@example.org.
- WIRB offices are closed both November 24th and 25th. No WIRB coverage will be provided by the HS-IRBs those days.
HS IRBs Office Staff UpdatesThe HS-IRBs Office is welcoming some new and returning staff members:
- Welcome: Amy Neeno-Eckwall has joined the HS-IRBs Office as a full-time staff reviewer who will be supporting both the HS and MR IRBs. Amy has a JD and an MD, and she looks forward to using her analytical ability and research experience to help study teams.
- Welcome Back: Curtis Ryals previously served as an IRB staff reviewer and is returning to the office on a part-time basis. He will be focusing primarily on full changes of protocol for the HS-IRB Board as well as helping with NCI-CIRB and WIRB studies.
Updated Investigator Responsibilities GuidanceResearch teams are responsible for ensuring language in IRB-approved consent documents for their studies regarding provisions for medical care or other services for research-related injuries is consistent with the wording in the contracts and funding agreements supporting those studies. This requirement applies regardless of the IRB that reviews the study (e.g., a UW IRB or IRB external to the UW) and has been in place for studies reviewed on behalf of the UW by the Western IRB since 2008. We are now clarifying that ensuring the consistency of consent forms and contracts/funding agreements applies to all studies. The Summary of Investigator Responsibilities document has been updated to reflect this requirement.
ARROW UpdatesIn partnership with our colleagues in the Vice Chancellor for Research and Graduate Education's IT area, the HS IRBs Office is continually making improvements to ARROW to make the IRB review process easier for study teams. Planned improvements include:
- More Information about the Status of Applications: Study teams can monitor where their application is in the IRB review process by looking at the labels in the upper left-hand corner of the main protocol workspace. Previously, these labels just had a title (e.g., Issues Pending, IRB Pre-Review, Assigned to Meeting). New labels will now provide additional information and indicate when next steps need to be taken. For example, the Issues Pending state will now read: "Action Required. Respond to IRB reviewer questions and submit for review." This information is being added to make it easier for study teams to see where their applications are in the review process.
- New Path for Completed Exemptions: Projects that have been determined to be exempt and have not been extended by the study team at the five-year mark will now go to a new Exemption Completed state. This will clarify for study teams the status of their exempt projects as well as options for extending or archiving those applications. Please our guidance for additional information.
Please contact the ARROW Help Desk Team at email@example.com with any questions about these changes or improvements you would like to see.
ARROW Email Sync and Listserv UpdateThe Vice Chancellor for Research and Graduate Education's IT have conducted an email sync to link the email addresses in ARROW with those listed in the Human Resources System (HRS). Those affected should have already been contacted via email from the ARROW Support Team, and further updates have been posted on the ARROW homepage. The sync occurred on November 15th. At this point, study teams are no longer be able to edit their email addresses within ARROW. If study teams wish to change their contact information, please follow the guidance available here to change a business email address. At the end of November, the HS IRBs Office will update its general announcements listserv. Key regulatory personnel as well as PIs and points of contact on current, active ARROW applications will remain on the list. All other email addresses will be removed so as to improve deliverability rate and reduce unwanted messages. If removed in error, study teams can email firstname.lastname@example.org to receive the newsletter and other IRB updates. After this first update, it is expected that further updates will occur on a semi-annual basis.
Please contact the ARROW Help Desk Team at email@example.com with any questions about this process.