Microsoft 365 (Outlook on the web | Outlook for Windows/MacOS) - Publish a calendar

This document will provide instructions on how to publish a calendar within Outlook on the web and Outlook for Windows/MacOS clients.

When publishing your calendar, you can provide any user (internal/external) with a unique URL (.html or .ics) that they can use to view/subscribe to your calendar. This URL will only allow them to view your calendar data. At this time, Microsoft's default limit is set to retrieve data for six months from the current date.

If you want to share your calendar with other UW-Madison Microsoft 365 users, please see: Microsoft 365 (Outlook on the web | Outlook for Windows/MacOS) - Manage permissions to your calendar.

Important:

  • At this time, regardless of the time zone the consuming person is, the events will be shown using the time zone of the published calendar. Eg: User A's time zone is set to CST. User B (who is in EST time zone) views User A's published calendar. Result: The calendar data will be shown as CST and there is no indication of this. User B will need to ask User A what time zone is set for User A's account.
  • If a Google calendar user is subscribed to your Microsoft 365 calendar via the .ics link you have provided them, changes made in your Microsoft 365 calendar may take up to 24 hours to be reflected in the Google calendar view.

Resources


Keywords:
microsoft ms office365 o365 m365 microsoft 365 publish link html ics share distribute subscribe permissions personal outlook on the web owa sharing windows mac os 2016 2019 proplus subscription external
Doc ID:
73250
Owned by:
O365 S. in Microsoft 365
Created:
2017-05-11
Updated:
2024-08-19
Sites:
DoIT Help Desk, Microsoft 365