HS-IRBs News: ARROW Special Edition July 2017
Health Sciences and Minimal Risk IRBs, IRB News / ARROW Special Edition July 2017
ARROW will be receiving a number of updates in the coming months designed to make the system more user-friendly and help provide a more efficient IRB review process. The HS IRBs Office will send out occasional ARROW newsletters to help study teams be aware of and make the most of these changes. If you have any questions or comments about the proposed changes, please email firstname.lastname@example.org.
Coming in July 2017
- Improved Email Notifications for Continuing Review Reminders: ARROW sends emails to study teams reminding them when a continuing review application needs to be submitted. The text in these notifications has been revised to provide clearer instructions for where to go in ARROW to open a continuing review application.
- New Message in the Submit Activity for Incomplete Training: ARROW currently includes a training snapshot that allows study teams and the IRB alike to check the training status of study team members. To save researchers an extra step and help make this information more accessible, a new message will now appear when someone submits an application and any study team member has incomplete training: Applications with study team members with incomplete training will still be able to be submitted to the HS IRBs. This is just another way to help study teams address any training issues as quickly as possible.
- New Template Application for Non-Exempt Medical Records (NEMR) Applications: The HS IRBs Office is leveraging new technology in ARROW to provide a template application for NEMR applications. This means study teams completing this type of application will see specific guidance within ARROW about how best to answer questions for these types of applications as well as some pre-populated answers (e.g., the waiver of informed consent option will be pre-selected). This should further streamline the application preparation and review process for NEMRs, especially for researchers new to ARROW and the IRB review process.
Coming in Fall 2017
- First Phase of Streamlining Administrative Section of the Initial Review Form: The first section of all application forms submitted to the HS IRBs includes a number of administrative questions. This section of the form is being revised in phases to simplify it and leverage other data systems on campus to provide relevant information rather than asking study teams to do so. These changes will help streamline the application and make it more user-friendly for researchers. Future changes will include updates to how people are listed in the application as well as how funding information is requested.
- Self-Serve Removal of Study Team Members: To remove personnel, study teams currently need to submit a personnel change. Coming this fall, researchers will be able to use a self-serve system to remove study team members (not including the PI) from an application without needing to submit a personnel change to the IRB. Given the large number of personnel changes submitted to and reviewed by the IRB each year, this new feature will have a significant impact on reducing administrative burden.
- Streamlined Continuing Review Form: In tandem with pending regulatory changes, the continuing review form is being revised to shorten it and provide better branching so study teams see questions that only apply to their type of research. This will make the continuing review process more efficient and less time-consuming for study teams.