P-card and Department Card - L&S

Strong internal controls is essential to protect both UW resources and reputation, along with employees. Some current business practices have been out of compliance with UW System and DOA rules. Primary changes include a warning and revocation process, eliminate designated users, and discontinue p-card purchases with internal units.

If you need to request a temporary increase in your cycle limit, please email Michele Gundrum with the cardholder information, the new temporary cycle limit amount and the date through which the increase is needed

If you need a permanent limit change or other change, please complete the Purchasing Card Account Update Form and email to busservapprovals@ls.wisc.edu.

For a quick reference for alllowability and other key info for purchases on a p-card or Department card, please see the L&S P-card Quick Guide - current version lists 6/28/24 update date in bottom left side corner.

Department Cards
A Site Manager and Divisional Financial Officer must approve in order to receive the Department card.

Each card will be assigned a Department Card Administrator (DCA)

  • DCA must be an employee of the UW (no students)
  • DCA will have an assigned Site Manager
  • DCA is personally responsible for all Department Card activity and requirements
  • DCA's Site Manager is personally responsible for review/reconciliation of all Department Card actvity

https://businessservices.wisc.edu/documents/300-2-purchasing-card-use-and-account-management-procedure/


Keywords:
p-card, Madison, changes, implementation, P2P, procure-to-pay, compliance, purchasing card, internal controls, business practices, warning, revocation, designated users
Doc ID:
78446
Owned by:
Michele G. in L&S KB
Created:
2017-11-29
Updated:
2025-05-27
Sites:
L&S KB