Webex Teams: Adding a Webex Teams Meeting from your Webex Teams Group Space

This document describes how to add a Webex Teams Meeting to an existing group space in Webex Teams.

Each space created in Webex Teams has it's own meeting URL. You can see this by clicking on the Schedule Tab in the menu bar of the Webex Teams space. Click on Space Meeting Information.

Webex Teams Meeting Space Info

This space will show the meeting URL and video address associated with this space.

The meeting link never changes so it is similar to your "Personal Meeting Room" except it is for this group space.

All members in the space can schedule and start a meeting in the space. There is no dedicated host. This can be done by selecting the Schedule a Meeting link.

Doing this will launch your Outlook Desktop Client, allowing you to schedule the meeting.  Everyone in the space will be pre-populated in the To: field, along with the meeting details in the body

Outlook new mail window with the To filled in with team members names

Note: This is not using the Webex Productivity Tools that connects your Outlook Desktop Client to your Webex account. Webex Teams is just launching Outlook and pre-populating an invite with the space details.

Everything described above works the same for external (non-UW) Webex Teams users that are members of the space.

Non-Webex Teams users can also join the meeting using the link in a browser or entering the meeting number in the Webex Meetings Desktop App.

As long as at least one UW Webex user is a member of the space the meeting capabilities will persist- even if the original creator leaves the space or their account is deleted. 

Once the meeting is started, the toll number can be used to join the meeting.

Keywords:webex teams, webex teams meeting, webex, Cisco Webex Teams, add meeting to webex space, add meeting   Doc ID:85161
Owner:KATHLEEN K.Group:Cisco Webex
Created:2018-08-23 09:30 CSTUpdated:2020-04-29 08:19 CST
Sites:Cisco Webex, DoIT Help Desk, DoIT Tech Store
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