Computer Sciences - Administration - Staff Duties
This document is the current duties of CS Administrative Staff.
| Name | Title | Contact Phone | Contact Email | Subject Area |
|---|---|---|---|---|
| Karen Barrett-Wilt | Communications Coordinator | 262-0620 | direct email kbarrettwilt@wisc.edu | Publicity and marketing, write stories about faculty/students and e-newsletters, design or work with designer on fliers/posters/brochures, social media, website updates, keeper and orderer of swag, alumni relations and development, BoV. |
| Nell Bekiares | Mutli-Function Research Administration Manager | csgrants@cs.wisc.edu for general grants; direct email bekiares@wisc.edu | Primary duties involve post-award grants management (including monitoring spending on awards, assisting with sponsor requests, effort and commitment tracking - including assisting with summer salary and semester buyout allocations, cost share updates, monitoring outgoing subawards, assisting with budget projections as needed, cost transfers as needed, assisting with closeouts), as well as assisting with grant proposals as needed, including budget preparation and gathering supporting documentation. Coordinate with the PIs/RSP/sponsor on all contracts including confidentiality agreements, user agreements, and other no fund agreements. Serves as back up to other research admin positions. | |
| Rebecca (Becky) Bush | HR Generalist | 890-4538 | hiring@cs.wisc.edu or direct email rbush@wisc.edu |
Visa processing and management for staff and honorary visitors; new hire on-boarding; verifying I-9 documents; tuition remission; and assisting with department procedures. |
| Sabrina Gomez | Post-Award Accountant | csgrants@cs.wisc.edu for general grants; direct email sggomez2@wisc.edu | Cost accounting for sponsored research grants, budget projections, invoice tracking for outgoing subawards - including sending invoices received from RSP to PIs for approvals, p-card review, payroll review, award reconciliations including reviewing award spending and documentation prior to closeout, assist with award close-outs. | |
| Nathan Henneger | Financial Specialist Senior | 262-6616 | cstravel@cs.wisc.edu for travel details; direct email nhenneger@wisc.edu |
Purchasing, credit card holder, prime contact for DoIT Numbers, Cost Center Numbers (physical plant-B, fleet services-T, and transportation services-TS), and MDS numbers. Travel, expense reimbursements, back-up for grant award research administration and effort coordinator. |
| Hilary Heffley | Financial Specialist Senior | 262-4694 | cstravel@cs.wisc.edu for travel details; direct email hilary.heffley@wisc.edu |
Travel, expense reimbursements, and inter-departmental payments. |
| Gigi Mitchell | Assistant to Chair/Reception | 262-1204 | gemitchell2@wisc.edu | New faculty on-boarding tasks, including office keys, copy code, mailbox setup, after-hours elevator access, name plate, etc; Requests from faculty regarding: ordering furniture; phone service; books, office, classroom, and lab supplies; membership renewals; meeting room reservations; CS website event calendar entries; Coordinate CS events, including: CS Majors Lunch and Awards Ceremony, Faculty Retreat, Job Fair; Coordinate refreshments for these events; Distribute keys and copy codes for all CS grad students; Assist Department Chair with administrative tasks, including: collection of materials for tenure packages, promotions, and annual reviews; annual renewal process for all CS Affiliate Faculty; Coordinate interview schedules for new faculty candidates; request parking permits for campus visitors; Conference phone; Coordinate incoming and outgoing mail and packages. |
| Jill Nagler | Multi-Function Research Administration Manager | 262-1079 | csgrants@cs.wisc.edu for general grants; direct email jnagler@cs.wisc.edu |
Primary duties involve helping with grant proposals, including sending funding opportunities to PIs, internal routing for proposal submission, budget preparation and gathering supporting documentation, and uploading proposal documents to submission systems. Coordinate with the PIs/RSP/sponsor on all contracts including confidentiality agreements, user agreements, and other no fund agreements. Post-award grant duties as needed including budget revisions, preparing subaward modifications, helping prepare no-cost extensions, projections, assisting with closeouts and serving as back up to the other research admin positions. |
| Stacey Noel | Lead Accountant | direct email stacey.noel@wisc.edu | CS budgets, financial transaction processing, auditing and reconciliation of Foundation and gift accounts, financial reporting and projections. | |
| Meghan Opgenorth | Payroll and Benefits Coordinator | 263-2335 | hiring@cs.wisc.edu hiring, payroll or benefits issues; direct email mopgenorth@wisc.edu |
Hourly employees, student hourly hiring, payroll and benefits |
| Lance Potter | Department Manager | 263-6759 | direct email lpotter@wisc.edu; hiring@cs.wisc.edu related to Hiring, Payroll and HR | Department Policies and Procedures, Hiring, Human Resources, Payroll, Effort, Other |