Funding for most instructional salaries and expenses during Summer Term is from Summer 131 Funding: Summer Sessions. Most instructional positions (including Summer Term Chairs) and Student Assistants are funded on Summer Sessions.

• Workday cost allocations are listed on the Expense Details report in Box.
• Expenses on Summer 131 are calculated into a department's summer surplus. See Summer Budget Model Definitions for more information.
• Reminder: fund 131 accounts need to pay fringe rates. See Research and Sponsored Programs (RSP) Rates for more information.
• Summer revenue is transferred to department mission reinvestment accounts at the end of summer.

In mid-October, the L&S Budget Office will post summer revenue to the department summer sessions accounts. The precise transfer amounts are reported on the final Financial Report with Revenue. The end-of-October balance in the summer sessions account reflects the department’s summer surplus.

In November, the L&S Budget Office will transfer any balances from the department summer sessions account to the department mission reinvestment account. Once the November transfer has been made, summer sessions accounts will have zero balances, and should not be used again until the next summer.

• Explanation of the summer budget model: L&S Summer Term Planning, Implementation, and Budgets
• Detailed explanation of the financial report: Final Financial Report with Revenue

Departments making use of summer surpluses should pay all expenses from the department mission reinvestment account. Please contact Jennifer Klippel or your ART Finance Manager if you have any questions.

Departments are encouraged to make timely use of fund balances. The College hopes to continue to give departments flexibility to carry balances across fiscal years. However, departments should have concrete plans for spending any summer surplus, and the flexibility to carry balances forward may be jeopardized if department balances become too large. Guidance from UW System and central campus will inform L&S policy and practice regarding appropriate balances and carryover from year to year.

Summer surpluses might be used for a variety of one-time expenditures as approved by your divisional associate dean. Some examples of these expenses include graduate student stipends, research or travel funds for Faculty, recruitment expenses, departmental colloquia, or performance bonuses.

Any losses in summer will be covered by the department mission reinvestment account by default.