Academic Staff Executive Committee Minutes 11-01-18
2:00 – 4:30 p.m. Thursday, November 1, 2018
53 Bascom Hall
Members Present: Bruno Browning; Donna Cole; Beth Giles; Mallory Musolf; Kevin Niemi, chair; Deb Shapiro; Lindsey Stoddard Cameron
Guests: Casey Nagy; Alissa Oleck
The meeting was called to order at 2:02 p.m.
The minutes of October 25, 2018, were approved with one correction.
Kevin Niemi, ASEC chair, reported that he, Heather, and Mallory met with Mark Walters and Patrick Sheehan of OHR. They discussed professorial titles for academic staff being considered by the Faculty Senate as well as the structure of the benefits survey. They also discussed the TTC Project. There will be training sessions in early November for standard job description (SJD) reviewers, as well as in-house project management for TTC. They hope to have the appeals process for TTC in place by mid-2019. Patrick also indicated that the wording in sexual harassment questions for hiring had been changed so that victims would not have to respond affirmatively. There was also a discussion on summer salaries and whether to remove the 8/9 rule.
Kevin reported that he and Heather participated in the Big 10 Alliance call to share governance ideas and best practices. They heard reports from Penn State and Purdue. They also discussed a potential new program for Madison called Academic Staff Accolades, which would mirror a similar program at Penn State. The idea is to have a section on the academic staff website where anyone who wanted to recognize academic staff could do so. The Academic Staff Chat on how to communicate with your supervisor went well.
Heather Daniels, Secretary of the Academic Staff, reported that she is reviewing the recent UW System policy revisions, including the productivity monitoring policy. This will be on the agenda for the next ASEC meeting.
Heather also attended a meeting about TTC with the other Secretaries. The benefits survey will contain questions on what attracted employees to UW, what keeps them here, financial wellness, and benefits preferences (groups of three benefits, with what is most valued and what is least valued). There will be weekly notices to those who have not completed the survey. Training emails have gone out for standard job descriptions. Heather is a reviewer for the Research job category.
•November Assembly Agenda
Motion to approve November Assembly Agenda (Browning). Seconded. Approved.
•December Assembly Agenda
ASEC reviewed a first draft of the December Assembly Agenda. ASEC discussed PPPC as a good candidate to provide an overview of their committee, and Lois Brooks will be invited as a guest. ASEC will return to this next week.
•Discussion Regarding UW-Extension Academic Staff being eligible to be appointed to committees or on committee slates
ASEC discussed whether incoming UW-Extension academic staff should be eligible to run for standing committees or be nominated for appointment to campus-wide committees for terms starting on July 1, 2019. ASEC suggested putting this issue on the December Assembly agenda for discussion and a possible vote. The Nominating Committee will discuss this issue at their next meeting.
Guest: Casey Nagy, Interim Vice Provost for Extension and Public Media (UW-Extension transition)
Planning for the transition is still on track. This month is dedicated to the first concrete steps in integrating Co-op and Public Media HR, Budget, and Finance plans. There are no red flags right now, but there may be possible resource compression issues with the transition of the Colleges. Where possible (e.g. email, IDs), they are looking to accelerate some aspects of the transition. Casey is liaising with Co-op and Public Media to help them keep on track with their strategic plans. The media and branding rollout will begin in January. Many policy changes have to take place to reflect the new structure. Casey worked with Aaron Brower to convene a working group to put together a policy document which secures the nature of Extension outreach activity with funding authority following from those policy directives. Casey will bring this document for ASEC’s review.
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Nominations to the Dean of Students Search and Screen Committee (Cole). Seconded. Approved.
Motion to Convene in Open Session. (Browning). Seconded. Approved.
Motion to nominate Arturo Diaz, Rachel Jeris, Carrie Kruse and Ashley Lax to the Dean of Students Search and Screen Committee (Cole). Seconded. Approved.
•Update of TTC Project Standard Job Description Reviews: ASEC reviewed the list of people from the original functional teams appointed by ASEC who will serve as SJD reviewers. The SJD reviewers will have 6 weeks to complete the review, providing feedback through a Qualtrics survey. ASEC discussed reaching out to these individuals in an email. Donna and Lindsey will draft the communication to them.
Meeting adjourned at 4:19 p.m.
Minutes submitted by Jake Smith, Deputy Secretary of the Academic Staff