Webex Meeting - Delegate-Allow Someone to Schedule a Webex Meeting on Your Behalf in Outlook

If you host Webex meetings regularly, you can delegate someone else to schedule, edit, cancel and start meetings for you.

Allow Someone to Schedule Meetings on Your Behalf Overview

To give someone permission to manage your meetings, give them scheduling permissions on your Webex site, and share your calendar with them in Microsoft Outlook.

The delegate must have a host account and have Webex Productivity Tools installed on their computer.

Assign a Delegate on the Webex Site


Sign in to your Webex site.


Select Preferences > Scheduling Scheduling Permissions.


In the Scheduling permission box, enter the email address of one or more hosts you want to allow to schedule meetings on your behalf.

You can select a maximum of 20 hosts.


Select Save at the bottom of the Preferences page.

On Windows, you can get to the same page through the Webex integration to Microsoft Outlook. From Outlook select Schedule Meeting > More > Set Scheduling Permission to go directly to the Scheduling Options section on your Webex site.

Setting delegate permissions in Webex

Share Your Outlook Calendar


In Outlook, go to File | Account Settings | Delegate Access

Setting delegate access in outlook


Click Add | search for the individual | select them from the list | Add | OK


Select My delegates only, but send a copy of meeting requests and responses to me.

Add a name for delegate to search for



Select Permissions for the user you added and ensure "Delete receives copies of meeting-related messages sent to me" is not selected (unless needed).

Calendar should be set to Editor.

Delegate permission box

At A Glance :Delegate in PDF format for you to print

How Delegates Start a Webex Meeting


Open your Outlook Desktop client and click calendar


Select the users calendar you were scheduling for


Click on the scheduled meeting

Note - You should see a notice that says "If you are a host, go here to view host information."


Click on the green Start meeting button

Additional Resources

This is a Cisco product- for more information see https://cisco.com/go/webex

Keywords:webex, webex meetings, schedule, scheduling, delegate, on behalf, outlook, how to schedule, how to, delegate access, webex meeting scheduling   Doc ID:89085
Owner:Shawn T.Group:Cisco Webex
Created:2019-01-14 15:35 CDTUpdated:2022-02-02 14:05 CDT
Sites:Cisco Webex, DoIT Help Desk
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