Academic Staff Executive Committee Minutes 02-28-19
2:00 – 4:30 p.m. Thursday, February 28, 2019
53 Bascom Hall
Members Present: Donna Cole; Aaron Crandall; Tim Dalby; Mallory Musolf, vice chair;
Deb Shapiro; Lindsey Stoddard Cameron
Guests: Laurent Heller, Sarah Mangelsdorf, Casey Nagy, Lori Reesor, Jake Smith
The meeting was called to order at 2:07 p.m.
The minutes of February 21, 2019, were approved.
Guest: Laurent Heller, Vice Chancellor for Finance and Administration
Vice Chancellor Heller discussed the recent flooding on campus from burst pipes. In order to keep up with deferred maintenance, the campus should be spending $150-200 million. Right now, campus is spending $30 million. The state used to care take of deferred maintenance costs, but that hasn’t been the case in the past decade or so.
The capital budget is very important to campus this year. Priorities include replacing the Natatorium, Veterinary Medicine expansion and renovation, renovation in housing and utility replacement on Bascom and Linden Dr.
The Board of Regents has approved pre-planning for the project to replace the current human resources and business services systems. The new systems need to do what campus needs them to do, not be driven by technology.
Guest: Sarah Mangelsdorf, Provost
Provost Mangelsdorf gave an update on the Cooperative Extension transition to UW-Madison. The University Academic Planning Council (UAPC) was presented with a draft proposal on how Extension would be structured once they move to UW-Madison. The proposal was put together by a joint committee of UW-Madison and UW-Extension faculty. The proposal has a single department with a department chair reporting to the Dean. There would be five sections under the department with each section having its own head.
She also provided some information on the Policy Library project. This project won’t be making any changes or decisions regarding policies, but they will identify issues with current policies including conflicts. The goal of the project is to make a searchable library of campus-wide policies.
Guest: Lori Reesor, Vice Chancellor for Student Affairs
Vice Chancellor Reesor announced the hiring of a new University Health Services director, Jake Baggott, who will start in May. The Dean of Students search is under way. The search and screen committee will begin reviewing applications in March with finalist visits in April.
There will be a review of campus fraternities and sororities. This review is not prompted by any specific event. A review has not been conducted since 1999. They are bringing in consultants from different fraternity and sorority organizations to do the review. The review will look at areas including accountability, diversity and inclusion, institutional relationships, membership experience, resources and support, and student safety. The consultants will be on campus this spring and are expected to complete their report by summer.
She has also put together a Mental Health Task Force. This is a significant issue for students and the highest priority for Associated Students of Madison (ASM). The task force is made up of faculty with expertise in the areas as well as some students. A first report will be released in May to look at immediate needs. Additional work will be done in the coming year to look at this topic more in depth.
Guest: Casey Nagy, Interim Vice Provost for Extension and Public Media
Vice Provost Nagy commented on the proposal for the structure of Extension when it moves to UW-Madison. He is optimistic that the faculty and administration will reach an agreement on the structure. One of the unresolved issues is how academic staff fit into the model. This is something that doesn’t have to be worked out right now, but the proposed structure would need to set the foundation for how things could develop.
In terms of the overall transition, everything is on track and meeting benchmark dates. They are working on migrating Office 365, creating placeholders for personnel and financial functions, creating NetIDs. He expects that payroll and purchasing will switch to Madison on April 1. They are looking to accelerate the facilities transition due to loss in personnel.
He continues to work with Aaron Brower and others to review policies. The technical changes have been done, but not anything substantive. He hopes to have a fundamental policy document ready for review and comment in the next couple weeks.
Mallory Musolf, ASEC vice chair, reported on the meeting with Mark Walters and Patrick Sheehan, Office of Human Resources. Mark elaborated on the role of the OHR leadership in the new TTC Advisory Committee. He expects to see various leadership present at these meetings. A draft charter will be distributed and hopefully finalized at the first meeting.
She also asked OHR about the role and composition of the TTC Planning Committee. This committee is comprised of OHR leadership and TTC staff. They put together proposals about TTC that are then vetted by others. Mark indicated that strategies coming out of this committee will be shared with the new Advisory Committee.
Heather Daniels asked ASEC if they would like to hear from the Policy Library project team. ASEC is interested.
•March Assembly Agenda
ASEC reviewed the March Assembly agenda. There is a resolution on the agenda asking the Assembly to sponsor the worklife survey. Motion to approve the agenda (Stoddard Cameron). Seconded. Approved.
Meeting adjourned at 4:21 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff