Academic Staff Executive Committee Minutes 03-21-19
2:00 – 3:50 p.m. Thursday, March 21, 2019
53 Bascom Hall
Members Present: Donna Cole; Aaron Crandall; Mallory Musolf; Kevin Niemi, chair; Deb Shapiro; Lindsey Stoddard Cameron
Guests: Lisa Carter, Gwen Ezell, Elizabeth Fadell, Peggy Hacker, Barb Lanser
The meeting was called to order at 2:02 p.m.
The minutes of March 7, 2019, were approved.
Kevin Niemi, ASEC chair, reported that there will be a shared governance meeting with the accreditation site visit team on Monday.
Heather Daniels reported that the Ad Hoc Committee on TTC Communications met with the communications person from TTC to review the powerpoint for the TTC presentation at the Academic Staff Institute.
She also reported that her office and the Secretary of the Faculty office will be meeting with DoIT to discuss the idea of a short video for shared governance committee chairs on open meetings law, etc.
Guests: Barb Lanser, Disability Coordinator/Employment; Gwen Ezell, Risk Management Manager; Elizabeth Fadell, Office of Strategic Consulting; and Peggy Hacker, Remington Center, Law School (Return to Work Program Proposal)
Barb Lanser, Gwen Ezell, and Jeff Karcher have been leading a group to propose a Return to Work Program at UW-Madison. This program would be utilized when employees have medical restrictions on the type of work they can do. Currently, the Division Disability Representatives (DDR) are the ones working with employees when they have temporary restrictions.
The working group prepared a business case that was presented to the executive sponsors. Key benefits of a program would be positive work culture, improving recovery and satisfaction, reducing leave time that needs to be taken, and reducing worker’s compensation costs.
Next the working group did some benchmarking with peer institutions. 69% of them had formal programs and the rest had informal programs. Of the institutions with formal programs, 63% of them included non-occupational conditions.
The proposed program would work with employee to find a temporary duty assignment. The first place to look for a temporary assignment would be modifying current job duties, but placement could include anywhere within the school/college/division or even outside the school/college/division. They propose hiring a Return to Work Coordinator who would help the DDRs manage the program. Two other things to note are that temporary assignments should not take away hours from student employees and that if an employee is placed outside the unit, the home department still pays their salary.
Guest: Lisa Carter, Vice Provost for Libraries
Lisa Carter shared her background with the group. She has been with UW-Madison since August 1. She has spent her time getting to meet people and learn about the campus. She is continuing to do that, but has also started doing a listening and learning tour with campus librarians.
She has noted that there are endless possibilities here and that shared governance is embedded and integrated into everything we do. In a place where lots of things bubble up from the ground floor, it can be difficult to offer centralized services. It is important to pay attention to individual identity while also creating an infrastructure and shared systems.
She discussed with ASEC the need for clear communications and talking to the right people. They are currently piloting a process to allow faculty to give feedback on what will stay in a new space. They are providing faculty with the list of materials the library would propose to move offsite.
Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Appointments to Staff Target of Opportunity Program Working Group and Campus Diversity and Climate Committee. (Shapiro). Seconded. Approved.
Motion to Convene in Open Session. (Shapiro). Seconded. Approved.
Motion to appoint Elise Ahn to the Campus Diversity and Climate Committee (Cole). Seconded. Approved.
Motion to appoint Sarah Carroll, Malika Evanco, Felipe Gacharna, and Jennifer Read to the Staff Target of Opportunity Program Working Group (Stoddard Cameron). Seconded. Approved.
•April Assembly Agenda
ASEC asked Heather to draft possible resolutions to use in regards to the vote of the Faculty Senate on the professor titles for finalizing the agenda next week.
•Topics for VCFA
Administrative Transformation Initiative
Meeting adjourned at 4:03 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff