Academic Staff Executive Committee Minutes 03-28-19
2:00 – 3:50 p.m. Thursday, March 28, 2019
53 Bascom Hall
Members Present: Donna Cole; Aaron Crandall; Jenny Dahlberg; Tim Dalby; Beth Giles;
Mallory Musolf, vice chair
Guests: Lois Brooks, Bruno Browning, Prenicia Clifton, Katy Duren, Laurent Heller, Jake Smith
The meeting was called to order at 2:03 p.m.
The minutes of March 21, 2019, were approved.
Guest: Laurent Heller, Vice Chancellor for Finance and Administration
In regards to the recent settlement reported in the paper, this involves costing for MDS and DoIT Tech Store not being in line with the University’s DS2 statement. That statement was last submitted in 1999. This has been an ongoing issue for several years. The University did not admit to any wrongdoing and paid a $1.5 million settlement.
In regards to the Administrative Transformation Project, he will be giving the Board of Regents an update in April. Nick Tincher has agreed to serve as the project lead. Susan Maloney is serving as the finance lead, and he is still looking for a human resources lead.
For the capital budget, all building projects were voted down by the State Building Commission. The Joint Finance Committee will have to decide which projects get in the budget.
Mallory Musolf, vice chair, reported that the Academic Staff Institute was held on March 27 and a lot of positive comments were received. The ASPRO website is being redesigned.
Heather Daniels shared that the Faculty Senate will be voting on the professor titles at its meeting on Monday. ASPRO has been meeting with Republican members of the Joint Finance Committee regarding the budget.
Jenny Dahlberg shared that the Veterinary Medicine CASI session on active learning went well. The Campus Planning Committee met this morning and discussed the capital budget. The Allen Centennial Gardens presented their master plan.
Tim Dalby shared that the Personnel Policies and Procedures Committee heard from the Policy Library project leaders. The L&S CASI also met and talked about what Laurent Heller discussed today.
Guest: Lois Brooks, Chief Information Officer
Lois Brooks discussed the technology ecosystem at the University and how to balance these different systems. Their next big investment will be in administrative systems. She believes it is important for IT to keep in mind excellence and cost control while assisting those who bring in revenue to succeed.
Cybersecurity is a driver of some projects including the dual identification system that was implemented. They are now working on identity management. It has gotten difficult for people to get what they need prior to starting their employment.
Bruno Browning has been helping her restructure IT governance. They plan to implement the new organization in May. It should be simpler than what we have had and will focus on getting input from all across campus. They will keep lines of communication open with shared governance and share a draft of the new charter shortly.
Guests: Prenicia Clifton and Katy Duren, Precollege Policy Working Group
Prenicia Clifton and Katy Duren shared a draft policy for precollege programs. The mission of the precollege office is to put intentionality behind the precollege programs on campus. The new structure will include Dean/Director ownership of precollege programs, as the Risk Executive Sponsor.
•April Assembly Agenda
ASEC reviewed the resolution in reaction to any votes taken by the Faculty Senate on the Teaching Professor or Research Professor titles. Motion to approve the April Assembly Agenda (Dahlberg). Seconded. Approved.
Meeting adjourned at 4:40 p.m.
Minutes submitted by Heather Daniels, Secretary of the Academic Staff