HR - Performance Management Reporting

GENERAL DESCRIPTION:

This document provides information about tools that can be used to manage the performance management process in HRS.

PROCESS CONSIDERATIONS:
  • The reports found below are dependent on Group ID, which consists of a specific employee population (typically by Business Unit or departments)



PROCEDURE STEPS:

View Performance Documents

  1. Navigation: Workforce Development > Performance Management > Performance Documents > View Documents

  2. Enter search criteria to narrow results.
    NOTE: if Search Criteria are not used only 300 total records can be viewed.

  3. Click Search.

  4. All documents that match the search criteria will be shown.

  5. Document Status will identify where the document is in the evaluation process.
    • Define Criteria - define criteria phase is still open
    • Evaluation in Progress - define criteria phase has closed and moved to the Manager and Self Evaluation Phase.
    • Canceled - document has been canceled
    • Completed - evaluation has been acknowledged

  6. To access a document, click on the employee Name hyperlink.
    NOTE: If a name on the list is not a hyperlink, this employee has been identified as restricted access and documents can only be viewed by certain individuals.

view performance document page


Missing Documents Reports

  1. Navigation: Workforce Development > Performance Management > Reports > Missing Documents Report

  2. Enter a Run Control and click Search. For more information on creating a Run Control, see KB PD - Setting Up Run Control IDs

  3. Enter the Report Request Parameters:
    • Group As Of Date - enter today's date
    • Group ID - identifies the employee group to use
    • Document Type - identify specific document type to search for
    • From Date & To Date - a date range of documents to include in the report, this should be start and end date of the evaluation period documents are being searched for
    • Period Basis - can remain as Period Begin Date

  4. Click the Run button.

    missing doc search parameters

  5. Click OK on the Process Scheduler Request.

  6. Monitor the Run Status and Distribution Status fields for Process Name: HEPJOB01 using Process Monitor, see KB PD - Viewing the Process Monitor .

  7. Click Go back to Missing Documents hyperlink at the bottom of the page.

  8. Click Report Manager hyperlink at the top of the Missing Documents page.

  9. Click the Administration tab on the Report Manager.

  10. Click the Details hyperlink for the PDF format for Employees without reviews.

    missing documents report view

    missing doc output


Late Documents Reports

  1. Navigation: Workforce Development > Performance Management > Reports > Late Documents Report

  2. Enter a Run Control and click Search. For more information on creating a Run Control, see KB PD - Setting Up Run Control IDs

  3. Enter the Report Request Parameters:
    • Group As Of Date - use today's date
    • Group ID - identifies the employee group to use
    • Document Type - identify specific document type to search for

  4. Click the Run button.

    late review parameters

  5. Click OK on the Process Scheduler Request.

  6. Monitor the Run Status and Distribution Status fields for Process Name: HEPJOB01 using Process Monitor, see KB PD - Viewing the Process Monitor .

  7. Click Go back to Late Documents hyperlink at the bottom of the page.

  8. Click Report Manager hyperlink at the top of the Missing Documents page.

  9. Click the Administration tab on the Report Manager.

  10. Click the Details hyperlink for the PDF format for the Employees with late reviews document.

    late review report manager

    late review report output


View Rating Summary/View Status Summary

WARNING: Prior to running the Summary reports, the Rating Distribution must first be set up. This is an initial set up and does not need to occur each time.

Setup Rating Distribution

  1. Navigation: Workforce Development > Performance Management > Reports > Setup Rating Distribution

  2. Enter or search for the Group ID that you wish to create the rating distribution for, click OK.

  3. Enter information in the rating model fields.
    • Effective Date - the first day of the current evaluation period
    • Status - defaults to A for active
    • Description - enter unique description for rating model
    • Short Description - enter brief description
    • Document Type - select the document to include
    • Rating Model - select the rating model that matches the document type
    • Calc Method - select Average

  4. Enter values in the Desired Rating Distribution fields, the fields that appear will vary based upon the above selected calc method.
    NOTE: if calc method is Average or Review Band, the Desired Distribution must equal 100%.

  5. Click Save.
Setup Rating Distribution

Create Summary Data

NOTE: This process must be run each time prior to viewing the summary reports.
  1. Navigation: Workforce Development > Performance Management > Reports > Create Summary Data

  2. Create or enter a run control, for more information see KB PD - Setting Up Run Control IDs .

  3. Enter Report Parameters.
    a. Group As Of Date - use today's date
    b. Document Type - select document to include in process, if left blank all documents will be included
    c. From Date and To Date - date range of the evaluation period
    d. Period Basis - what date document should look for information based upon; recommend using Period End Date
    e. Group ID - groups that should be included in report

  4. Click Run.

  5. Click OK on the Process Scheduler Request.

  6. Monitor the Run Status and Distribution Status fields for Process Name: EP_RPT_SNAP using Process Monitor, see KB PD - Viewing the Process Monitor .

    Create Summary Data

View Status Summary

WARNING: to see the most up to date results, the Create Summary Data process must be run first.
  1. Navigation: Workforce Development > Performance Management > Reports > View Status Summary

  2. Enter or search for the Group ID that you wish to view summary results for, click OK.

  3. A pie chart will appear to show what percent of documents are in which status.
    NOTE: To see a list of employees that fit each status, click on the wedge on the pie chart to open Document Status Detail, where results can be exported to Excel.


    view status summary

View Ratings Summary

WARNING: to see the most up to date results, the Create Summary Data process must be run first.
  1. Navigation: Workforce Development > Performance Management > Reports > View Ratings Summary

  2. Enter or search for the Group ID that you wish to view ratings summary for, click OK.

  3. A chart will appear based on the current selections made on Setup Ratings Distribution.


ADDITIONAL RESOURCES

Related KBs:

Related Links:



    Keywords:   Doc ID:91500
    Owner:Tami E.Group:Human Resource System (HRS)
    Created:2019-05-02 16:27 CDTUpdated:2019-10-01 14:50 CDT
    Sites:Human Resource System (HRS)
    Feedback:  0   0